Travel expense report Excel & PDF template

With this travel expense template, you can easily and free of charge to complete your travel expense report using Excel. The template queries all relevant data and calculates the total cost of the trip from travel expenses and other expenses such as food and accommodation costs.

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Complex travel expense reporting with Excel is time-consuming and prone to errors. ZEP automates the entire process with mobile document entry — efficiently, transparently and legally compliant.

Ohne ZEP

No central overview of travel costs & expenses

Manual processing & error-prone calculations

No approval processes or digital documents

Not able to work in a team or can be recorded on the go

Mit ZEP

Central overview of all travel expenses & expenses

Automatic calculation of travel expenses & expense report

Digital document entry with approval workflow

Team player, mobile & ready to use at any time

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Use cases for Travel expense report template

Travel expense report per employee

Automatic calculation of all expenses

Have your travel expense form signed

Includes travel expenses, food closets, accommodation costs and additional costs

Standardised travel expenses template makes it easier to invoice and process travel expenses in the company

Formulas stored in the document help with accurate billing

Travel Expense Report FAQ Template

How do I use the free travel expenses template in Excel or PDF?

After the date of the activity has been entered, the day of the week is automatically added and, in the case of a Saturday or Sunday, the series is colored light gray
A date that is outside the travel period is not permitted
The total costs are calculated automatically
The totals of the individual categories are shown at the end of the table

What are the benefits of a travel expense form template?

A well-structured travel expense form ensures accuracy and documentation, transparency and compliance, efficient billing and cost control.

Does travel expense accounting with Excel make sense?

Yes, because with this travel expense template in Excel, you can record all data and expenses of the business trip in one document. All relevant figures are calculated automatically and you can easily enter everything.

Does ZEP offer a way to record travel expenses?

Yes, ZEP offers a practical option for billing travel expenses. With the Travel Expenses Module, enter your travel data together with your working hours. To simplify the accounting of your expenses, assign receipts such as hotel bills, taxi receipts or train tickets to a project.