Document Management Software
Safe document management Made easy
Store relevant project documents in a central location and secure sensitive data with targeted authorization management. Finally, clarity in managing your project documents!
More than 3,000 companies rely on ZEP
Central Document Management with ZEP
With ZEP, you can securely store relevant project documents and find them again at the push of a button.
Manage all documents in one place
Store your project documents centrally and always keep track of things through intelligent folder structures and flexible tag systems. Folders and tags make it easy to organize and quickly find important files. At the same time, digital document management offers automatic categorization and search functions. This saves you a lot of time when searching for and organizing your documents.
Automatically track changes
Track all changes to your documents through automatic versioning, which transparently documents every processing step. In this way, you always have control over the editing process and can also easily view older versions or restore them if necessary. Digital document management ensures that no important changes are lost. In addition, you can always see who made which adjustments and when.
Controlled Approval of Documents
Control precisely who can access which documents. Individual permissions protect sensitive data and allow only authorized persons to view or edit corresponding files. This is how you ensure GDPR compliance and the protection of confidential customer data. At the same time, access is easy to set up and guarantee for anyone who needs it.
Connect documentation and projects
Link relevant documents directly to project times to collect all important information centrally and create seamless workflows. In this way, you not only record the required data, but also the associated working hours at a central location and benefit from the complete integration of document management software into your project processes. These links enable you to manage and evaluate documents, times, and projects as a unit.
Discover the possibilities of ZEP
5 benefits of digital document management With a software
The right software for digital document management puts an end to chaotic folder structures and undetectable documents. Find out here how good document management software modernizes your document management:
Automated Document Management for Greater Productivity
Automated, digital document management with intelligent search functions allows you to find documents much faster and easier. Teams work more productively because manual searches and messy filing systems are eliminated with document management software.
Less time required thanks to a central document database
Central filing in document management software allows your team to answer project-relevant questions more quickly. Access to versioning and editing histories makes it much easier to track changes.
Find important documents in record time
With the right document management software, important documents can be found much faster through intelligent search functions and tags. This allows you to respond to project inquiries in real time.
More security, less data loss
When you manage documents with a good document management system, you increase data security and control. With automatic backups and versioning, you can prevent data loss and reliably protect sensitive information.
Document Management System: A Central Solution
With ZEP, you have found a document management system provider that relies on a common database for working time recording, project controlling and much more. This increases efficiency for all parties involved: from document filing to project billing.
More than 3,000 companies already rely on ZEP
The time tracking of choice — from startups to large corporations.
“Ideal employee management support thanks to a 360 degree view of employee availability, daily reports and automated vacation and absence management.”
“Comprehensive solution for recording project and working times. In particular, compliance with legal regulations (minimum rest time, break times, maximum working hours, etc.) can be tracked very well. “
“We have been using ZEP for over 10 years to record working hours (billable, non-billable). This is a great basis for invoicing our customers.”
“ZEP impresses with its intuitive time and project management and offers excellent customer support!”
“Quick project bookings and evaluations. Yet a high degree of flexibility. Good modular design. You can easily adapt the system to your own needs.”
“We use ZEP for precise time recording, vacation management and absenteeism. With ZEP, our employees can also record their working hours while working from home, which enabled us to replace several previously used tools.”
“Ideal employee management support thanks to a 360 degree view of employee availability, daily reports and automated vacation and absence management.”
“Comprehensive solution for recording project and working times. In particular, compliance with legal regulations (minimum rest time, break times, maximum working hours, etc.) can be tracked very well. “
“We have been using ZEP for over 10 years to record working hours (billable, non-billable). This is a great basis for invoicing our customers.”
“ZEP impresses with its intuitive time and project management and offers excellent customer support!”
“Quick project bookings and evaluations. Yet a high degree of flexibility. Good modular design. You can easily adapt the system to your own needs.”
“We use ZEP for precise time recording, vacation management and absenteeism. With ZEP, our employees can also record their working hours while working from home, which enabled us to replace several previously used tools.”
ZEP is Funktionen
Bookable modules
FAQ about document management software from ZEP
Do you still have questions about “document management systems” and about ZEP as a provider? You can find answers here.
How does ZEP's digital document management make my administrative work easier?
Digital document management makes it easy to set up folder structures of any complexity. Files can be stored by project, employee or customer. Features such as versioning, marking of edits and clear read and write permissions make administrative work in your team more efficient.
Can I organize my files flexibly with ZEP's document management software?
Yes, the document management software lets you create folder structures of any complexity and store files by project, employee or customer. File versioning lets you track changes, and the marking function shows current edits.
How do keywords, categories and status assignments make document management easier to use?
Assigning keywords, categories and statuses to documents makes it easier to find specific documents. Keywords support targeted searches, categories let you group files, for example into manuals or project plans, and the status places documents in the creation process (e.g. “In progress” or “In review”).
What is ZEP's digital document management particularly useful for?
Digital document management is particularly useful for quickly finding documents, files and links related to projects, customers and employees. Your team can track changes at a glance and store and retrieve special customer agreements centrally. ZEP also provides access to templates for presentations and other project documents (e.g. for effective resource planning) anywhere, anytime.
Does ZEP help me organize special customer agreements and project templates?
Yes, ZEP provides a central repository for special agreements with customers and makes them easy to retrieve. Clear assignment of keywords, categories and statuses simplifies organization, and your team can access templates for presentations and other project documents at any time.
Is ZEP GDPR-compliant as a document management system?
Yes, as document management software, ZEP helps you meet GDPR requirements. Hosting and development take place in Germany, granular permission concepts protect sensitive data and all access is documented in a traceable way.
How does document management work together with other ZEP features?
Document management works seamlessly with all other ZEP features. Link documents directly to projects, quotes or invoices and benefit from the shared database. Full document management is included in ZEP Business; ZEP Clock offers the employee file. We are happy to advise you individually and without obligation to find the best solution for your company.
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ZEP is powerful, easy to use and can adapt to your needs. See for yourself!
