Time tracking for Architects & engineers
Optimum time recording for architecture and engineering offices. With ZEP, architects digitally track project times, plan resources efficiently and bill services in a legally secure manner. Everything on one platform!
More than 3,000 companies rely on ZEP
5 reasons, why engineering firms & architects use project time tracking
Optimum use of resources, precise billing and efficient project management.
Reliable billing based on project hours
Times can be quickly converted into invoices, which simplifies billing and also supports the administration of various fee types.
Accurate project and capacity planning
With a central platform, engineering firms always have a complete overview of all ongoing projects, resources and personnel deployments — perfect for managing parallel projects.
Less administration, more architecture
Digital time tracking minimizes administrative tasks and frees up more time for actual project work, which is particularly important for complex construction and architecture projects.
Project management even on the go & on the go
Mobile time recording enables engineering firms to manage project times and resources from anywhere, which is particularly advantageous for projects at different locations.
Cross-site project coordination
With a digital solution, several engineering firms can work together efficiently and view internal cost accounting and department-specific evaluations.
GDPR-compliant project time tracking for engineers and architects
With ZEP, you can track project times and invoice projects automatically and without errors. Track travel expenses digital for seamless and error-free invoicing.
Track project time and travel expenses anywhere
Simply record your project times and travel expenses via app or browser, wherever you are. Automated break arrangements and travel expense recording ensure accurate billing.Project hours, travel times and expenses conveniently via app. ZEP automatically calculates breaks and additional expenses. Ideal for architects who travel a lot.
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Efficient use of resources and cost control
Plan engineers and teams specifically for parallel projects and keep an eye on workload. ZEP helps you to optimally manage budgets and identify bottlenecks at an early stage to ensure smooth project implementation.
Detailed analyses at the push of a button
Generate detailed reports on project progress and costs with just one click. This allows you to identify discrepancies in the budget at an early stage and make targeted adjustments to manage your projects profitably and efficiently.
Digitized project business from offer to invoice
More than 3,000 companies already rely on ZEP
Leading architecture firms and engineers use ZEP to manage their projects economically and transparently. From the sketch to the final invoice.
“Ideal employee management support thanks to a 360 degree view of employee availability, daily reports and automated vacation and absence management.”
“Comprehensive solution for recording project and working times. In particular, compliance with legal regulations (minimum rest time, break times, maximum working hours, etc.) can be tracked very well. “
“We have been using ZEP for over 10 years to record working hours (billable, non-billable). This is a great basis for invoicing our customers.”
“ZEP impresses with its intuitive time and project management and offers excellent customer support!”
“Quick project bookings and evaluations. Yet a high degree of flexibility. Good modular design. You can easily adapt the system to your own needs.”
“We use ZEP for precise time recording, vacation management and absenteeism. With ZEP, our employees can also record their working hours while working from home, which enabled us to replace several previously used tools.”
“Ideal employee management support thanks to a 360 degree view of employee availability, daily reports and automated vacation and absence management.”
“Comprehensive solution for recording project and working times. In particular, compliance with legal regulations (minimum rest time, break times, maximum working hours, etc.) can be tracked very well. “
“We have been using ZEP for over 10 years to record working hours (billable, non-billable). This is a great basis for invoicing our customers.”
“ZEP impresses with its intuitive time and project management and offers excellent customer support!”
“Quick project bookings and evaluations. Yet a high degree of flexibility. Good modular design. You can easily adapt the system to your own needs.”
“We use ZEP for precise time recording, vacation management and absenteeism. With ZEP, our employees can also record their working hours while working from home, which enabled us to replace several previously used tools.”
More features for Architects & Engineers
Say goodbye to time-consuming manual processes and start digitizing your entire project business.
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Mapping the project structure with phases and activities
Mark billable hours and conduct project-specific analyses. Break down project steps in detail into phases and activities.
Record travel expenses and receipts directly for projects and clients
Record travel expenses directly on the go, including currency conversion and automatic per diem allowance.
Create, assign, and organize tasks via a board
Keep track of personal to-dos and project-related tasks at all times with the drag-and-drop board.
Calculate fees according to HOAI and transfer them as a quote
All service phases and fee zones are covered. With a single click, you can transfer the phases, including planned data, into a project structure and invoice them.
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Budget control through revenue and cost comparison
Define your prices, compare planned revenues with internal costs, and gain a clear overview of project profitability.
Controlled access for your entire team
Precisely define who can view and edit which data using the advanced role and permission management. You can also create department heads and admins yourself.
These offices use time tracking for architecture firms & engineers
Wählen Sie den Einstieg. ZEP wächst mit Ihrem Projektgeschäft.
Jede Linie ist ein Paket mit festem Umfang: Was enthalten ist, kostet keinen Aufpreis. Extra zahlen Sie allein für drei Add-ons. Wer mehr braucht, wechselt die Linie – ohne Migration, mit denselben Daten.
ZEP Track
Log time to projects and clients – and know exactly where your hours are going.
€12 with monthly payment
ZEP Control
Manage projects with key metrics, capacity utilization, and financial insights – no additional board tool needed.
25 € with monthly billing
ZEP Operations
The entire project lifecycle on a single data basis – from quote to invoice.
€35 with monthly payment
ZEP Business
Organization-wide management across multiple entities.
€45 with monthly billing
All prices per user per month, plus VAT.
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FAQ
Frequently asked questions and answers about ZEP
What is ZEP?
ZEP is a web-based software for project time tracking and working time tracking. With ZEP, architects and engineers can manage their project times, activities, travel costs and resources centrally and efficiently; completely digitally.
Why is time tracking important for architects?
Time tracking in an architecture office forms the basis for economic project management. With ZEP, architects document their services down to the minute and calculate correctly HOAI off and improve internal transparency.
Can I track times on several projects at the same time?
Yes, with ZEP, architects can record project times in parallel and divide them between different projects. This makes planning several ongoing construction projects easier and ensures accurate evaluations for each project.
Is ZEP suitable for architecture firms of all sizes?
ZEP is scalable. Whether it's a small architecture firm, a medium-sized planning office or a large partnership of architects, ZEP adapts modularly to your requirements and grows with your projects.
Is there a mobile app for time recording?
Yes, ZEP offers a mobile app for iOS and Android. This allows architects and engineers to record their time on the road or on the construction site, including travel expenses, photos of receipts and GPS location (optional).
Is time tracking also possible offline?
Yes, with the ZEP mobile app, you can track project times offline. The data is synchronized as soon as there is an Internet connection again, ideal for remote construction sites or overseas deployments.
Can architects plan budgets and resources in ZEP?
Yes, ZEP enables comprehensive project and resource planning for architecture firms. You can define budgets, monitor the workload of your teams and identify bottlenecks early on.
How does ZEP support billing according to HOAI?
ZEP allows precise recording and categorization of services so that architects can create their statements in accordance with HOAI or individual fee agreements; automatically and correctly.
Is ZEP GDPR-compliant?
Yes, ZEP is officially certified in accordance with ISO/IEC 27001 and meets all requirements of the GDPR. Hosting and development are carried out exclusively in Germany! Your data is legally secure and protected.
How much does ZEP time tracking cost for architects & engineers?
ZEP offers architects & engineers three product lines. From pure working time recording to a complete solution for project management:
- ZEP Clock: from 2€ per user/month (working time tracking)
- ZEP Compact: from 7€ (including project time tracking)
- ZEP Professional: from 18€ (including project management & ERP functions)
All packages can be canceled monthly and include a 30-day free trial period.
Which reports does ZEP offer for architectural firms?
ZEP provides comprehensive reports on times, projects, costs and resources. And that at the push of a button. Reporting can be individually configured and exported and is ideal for supporting documents to clients or for internal project controlling.
Can ZEP be linked to existing systems?
Yes, via open interfaces (SOAP & REST) and ready-made integrations such as Personio or Hubspot, ZEP can be seamlessly integrated into your IT landscape. Exporting data to Excel or DATEV is also easy.
How long does it take to implement ZEP in an architectural office?
The introduction is possible in just a few days. Thanks to an intuitive user interface and professional onboarding support from ZEP, you can get started with digital time tracking quick and easy for architects.
Can I test ZEP for free?
Yes, you can try ZEP free for 30 days. Completely without obligation, but with all available modules. Alternatively, you can have a personal demo and have the solution shown to you live or take a look at our Help Center.
Try ZEP free for 14 days - full access to all features
ZEP is powerful, easy to use and can adapt to your needs. See for yourself!
