Time tracking for Lawyers and tax advisors
With ZEP, you can perfect time recording, automate billing processes and increase transparency with your clients. Bring digital efficiency to your law firm!
More than 2,000 companies rely on ZEP
5 reasons why time tracking is so important for tax advisors and lawyers
Record mandate periods precisely, optimize billing and resources. Meet deadlines, reduce administrative costs, serve clients better.
Automating mandate management
Digital time recording simplifies the preparation of statements and reduces manual administrative work so that law firms can concentrate better on their mandates.
Optimizing mandate resources
The precise recording of project times enables law firms to distribute tasks efficiently and to drive projects forward in a targeted manner through better use of resources.
Transparent and accurate billing
The digital recording of project times enables precise billing of mandates, which leads to fewer disputes with clients.
Timely mandate processing
The complete documentation helps to meet deadlines and to manage every mandate in a structured way — a decisive advantage in project management.
Mobile time recording for flexible client support
With mobile time recording, lawyers can precisely record and manage their working and project times even with clients on site or outside the office.
Manage law firm and accounting projects digitally
With ZEP, you can record project times, automate billing and improve customer communication.
Track working hours for projects and clients
Record working hours and travel expenses for clients and projects directly via the app or in the browser. Automated break and absenteeism calculations ensure an accurate overview of your billable hours. Track travel expenses for clients and projects directly via the app or in the browser. Automated break regulations and absence calculations ensure legal compliance and ensure an accurate overview of your billable hours.
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Time tracking and project management in one tool
Manage your law firm business from Preparation of offers up to invoicing in one central tool, including time recording, budget monitoring, billing and evaluation.
Analyze planned resources in real time and optimize
Control your law firm's workload with precise resource planning. ZEP helps you to make optimal use of your employees' capacities and to control costs at all times compared to the planned budget in order to ensure profitable work.
Transparency for clients and internal processes
Generate detailed reports on project status, costs, and times with just one click. Offer your clients full transparency about progress and make well-founded decisions based on real-time data.
Digitize your project business
ZEP in practice: Time recording for tax advisors & lawyers
Our recommended product configuration
Expandable as required.
Revenue & Costs
Define your prices, compare planned sales with internal costs and thus get a clear overview of project profitability.
More than 2,000 companies already rely on ZEP
Numerous law firms are already using ZEP for digital, flexible and efficient time recording in their law firms. From individual lawyers to large tax consulting firms.
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“Ideal employee management support thanks to a 360 degree view of employee availability, daily reports and automated vacation and absence management.”
“Comprehensive solution for recording project and working times. In particular, compliance with legal regulations (minimum rest time, break times, maximum working hours, etc.) can be tracked very well. “
“We have been using ZEP for over 10 years to record working hours (billable, non-billable). This is a great basis for invoicing our customers.”
“ZEP impresses with its intuitive time and project management and offers excellent customer support!”
“Quick project bookings and evaluations. Yet a high degree of flexibility. Good modular design. You can easily adapt the system to your own needs.”
“We use ZEP for precise time recording, vacation management and absenteeism. With ZEP, our employees can also record their working hours while working from home, which enabled us to replace several previously used tools.”
“Ideal employee management support thanks to a 360 degree view of employee availability, daily reports and automated vacation and absence management.”
“Comprehensive solution for recording project and working times. In particular, compliance with legal regulations (minimum rest time, break times, maximum working hours, etc.) can be tracked very well. “
“We have been using ZEP for over 10 years to record working hours (billable, non-billable). This is a great basis for invoicing our customers.”
“ZEP impresses with its intuitive time and project management and offers excellent customer support!”
“Quick project bookings and evaluations. Yet a high degree of flexibility. Good modular design. You can easily adapt the system to your own needs.”
“We use ZEP for precise time recording, vacation management and absenteeism. With ZEP, our employees can also record their working hours while working from home, which enabled us to replace several previously used tools.”
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FAQ
Frequently asked questions and answers about ZEP
What is ZEP?
ZEP is a software for work and project time recording that enables you to keep control of your costs and increase your efficiency. With ZEP, you can record working hours, project times and travel expenses in real time, either via web, app or terminal. You can assign your recorded times to various projects/mandates and optimize project controlling.
Why project time recording?
Project time recording is crucial for recording working hours precisely, bringing transparency to the project process and ensuring accurate billing for your clients. With ZEP, you can meet deadlines, organize your time management efficiently and reduce manual processes, which is particularly beneficial for lawyers and tax advisors. <
Can I assign working time to projects or customers?
Yes, you can assign working time to projects or customers by assigning the recorded times in ZEP to different projects. This allows you to track exactly how much time is spent on individual mandates.
Can I integrate ZEP into my existing IT infrastructure?
In a constantly increasingly digitalized corporate world, we want to ensure that ZEP harmonizes with the rest of your IT infrastructure. In addition to our standardized ZEP interfaces (SOAP & REST), we are therefore constantly connecting new partners with direct interfaces. From Hubspot to Personio to Salesforce for data exchange with the rest of the world.
Can I plan a project from start to finish?
Yes, you can plan a project from start to finish, as ZEP allows you to record working times and project times. You can track and manage work processes from planning to invoicing.
Can my employees enter documents via ZEP?
Yes, employees at your law firm can record travel expenses and receipts via ZEP, which makes it easier to manage and track travel expenses. This is particularly useful for keeping an eye on expenses and settling them correctly with your clients later on.
Our law firm has several (including international) branches. Can we use ZEP across locations?
Yes, ZEP offers department-specific analyses of times and costs, enables the assignment of a department manager as an additional user role and allows the use of different currencies depending on the department, which is particularly advantageous for locations in non-euro countries. You can also map your individual company structure in the software.
How does ZEP assist with mandate settlement?
ZEP enables automated and precise billing of mandate periods, whether based on time spent, lump sums or individual agreements. Die invoicing is carried out directly from the collected data, with export to DATEV on request.
Is time recording with ZEP GDPR-compliant?
Yes, ZEP meets all requirements of the GDPR. Hosting & development are carried out exclusively in Germany. In addition, ZEP and the data centers used are ISO/IEC 27001 certified.
How long does it take to implement ZEP in our law firm?
The implementation is completed in just a few days. ZEP offers an intuitive interface and, upon request, personal assistance with set-up and training.
What reporting functions does ZEP offer for tax advisors & lawyers?
ZEP creates individual evaluations of project times, budgets, clients, employee workload and more. Everything at the push of a button. Ideal for internal Project controlling and external evidence.
How does resource planning work in law firms with ZEP?
With ZEP, you can resources Plan according to mandate, employee, project phase or time period. Bottlenecks and congestion are visible at an early stage. For better law firm organization.
Can ZEP be linked to existing law firm software?
Yes ZEP has open interfaces (SOAP/REST) as well as ready-made integrations, e.g. for Personio or DATEV. Excel and CSV exports are also possible at any time.
Can I test ZEP for free?
Yes! You can test ZEP free of charge for 30 days. Risk-free, but with full functionality. Alternatively, you can arrange a personal demo appointment.
Try ZEP free for 14 days - full access to all features
ZEP is powerful, easy to use and can adapt to your needs. See for yourself!
