Travel Expense Management Software
Simple management of travel expenses and receipts
Enter your travel data together with your working hours. Simplify complete cost accounting through document entry and automatic calculation of additional catering expenses.
More than 3,000 companies rely on ZEP
Travel expense report with ZEP
With ZEP, you can record travel expenses & receipts centrally and completely without paperwork.
Capture receipts and travel data directly on the go
With the mobile ZEP app, your employees can conveniently scan receipts such as hotel bills or train tickets with their smartphones.
Several individual amounts per document are possible
Breakdown costs precisely and allocate the amount to the corresponding projects and customers — even at different tax rates.
Individual travel expense regulations per project
Define travel expense regulations individually for each project. Speed up your billing process with automatic currency conversion.
Automatic calculation of additional catering expenses
ZEP creates the complete cost statement, including VMA, with individually configurable flat rates for work locations, vehicle types, meals received and more.
Discover the possibilities of ZEP
5 benefits of a Travel expense reporting software
Travel expense reporting can be complex and time-consuming. Discover how the right software optimizes your travel expense processes:
Automated document entry for greater efficiency
By automatically recording travel expenses and receipts, teams work more efficiently and travelers save valuable time when billing. Manual document collection and complicated Excel tables are eliminated, which leads to a significant increase in efficiency. This also enables you to standardize travel expense processes and reduce administrative tasks.
Less time required due to central travel expense data
The central database of travel expense reporting software helps you answer travel-related questions about reimbursement more quickly. Uniform access to all receipts, travel expense guidelines and billing data makes it much easier to review and approve travel expense reports.
Travel expense reports with VMA in record time
With the right travel expense report software, detailed travel expense reports, including additional meals, can be created much faster. Automated calculations and ready-made forms make it possible to create statements in the shortest possible time and submit them for approval.
More transparency, fewer billing errors
When you manage travel expenses with the right software, you increase transparency and control when reporting expenses. By automatically calculating additional catering expenses and precise currency conversions, it is possible to avoid billing errors, ensure compliance and calculate refunds correctly.
Travel expense reporting software with consistent workflows
Professional travel expense reporting software works with an integrated database for all travel-related processes. The link with time recording, project management and accounting creates consistent workflows from document entry to final billing. Modern solutions offer mobile apps, automatic currency conversion, and compliant VMA calculations in one system.
More than 3,000 companies already rely on ZEP
The time tracking of choice — from startups to large corporations.
“Ideal employee management support thanks to a 360 degree view of employee availability, daily reports and automated vacation and absence management.”
“Comprehensive solution for recording project and working times. In particular, compliance with legal regulations (minimum rest time, break times, maximum working hours, etc.) can be tracked very well. “
“We have been using ZEP for over 10 years to record working hours (billable, non-billable). This is a great basis for invoicing our customers.”
“ZEP impresses with its intuitive time and project management and offers excellent customer support!”
“Quick project bookings and evaluations. Yet a high degree of flexibility. Good modular design. You can easily adapt the system to your own needs.”
“We use ZEP for precise time recording, vacation management and absenteeism. With ZEP, our employees can also record their working hours while working from home, which enabled us to replace several previously used tools.”
“Ideal employee management support thanks to a 360 degree view of employee availability, daily reports and automated vacation and absence management.”
“Comprehensive solution for recording project and working times. In particular, compliance with legal regulations (minimum rest time, break times, maximum working hours, etc.) can be tracked very well. “
“We have been using ZEP for over 10 years to record working hours (billable, non-billable). This is a great basis for invoicing our customers.”
“ZEP impresses with its intuitive time and project management and offers excellent customer support!”
“Quick project bookings and evaluations. Yet a high degree of flexibility. Good modular design. You can easily adapt the system to your own needs.”
“We use ZEP for precise time recording, vacation management and absenteeism. With ZEP, our employees can also record their working hours while working from home, which enabled us to replace several previously used tools.”
ZEP is Funktionen
Bookable modules
FAQ
Frequently asked questions and answers.
How do I record my travel data and working hours in ZEP?
In ZEP, you can easily record your travel data and working hours by assigning receipts such as hotel bills, taxi receipts or train tickets to a specific project. Clear recording makes it easier to bill your expenses.
What features does ZEP’s receipt entry offer for external costs such as travel expenses?
Receipt entry for external costs in ZEP lets you assign receipts to projects and customers easily. You can enter several individual amounts per receipt with different tax rates, even on the go via our iOS and Android app.
Automatic currency conversion, a differing service date and attaching documents are also possible.
How do I calculate additional meal allowances (VMA) in ZEP?
ZEP automates the calculation of additional meal allowances (Verpflegungsmehraufwand, VMA) by defining work locations with the corresponding flat rates.
Configurable percentage deductions for meals provided, the 70/30 rule for business entertainment receipts and the midnight rule for multi-day business trips and shift work are built-in features.
How can I record and bill travel expenses digitally with ZEP?
Digitizing your travel expenses in ZEP takes three steps:
Upload receipts and travel data on your smartphone or desktop. Travel expenses are then automatically recharged to customers and reimbursed to employees. Finally, ZEP enables professional project controlling, including standardized exports to accounting.
Can I recharge additional meal allowances to my customers?
Yes, in ZEP you can configure per project whether additional meal allowances are recharged to the customer. This gives you full control over billing and lets you pass costs on to your customers transparently and efficiently.
Can I test the travel expense software for companies before making a final decision?
Yes, you can test ZEP free of charge for 14 days. Travel expense accounting is included from ZEP Operations and can be added to ZEP Clock for €2.50 per user per month. Our price calculator shows your individual monthly fee at a glance.
Try ZEP free for 14 days - full access to all features
ZEP is powerful, easy to use and can adapt to your needs. See for yourself!
