Vacation planner Excel & PDF template

With this calendar view template available in Excel or PDF, you can plan vacations as a team. For the current calendar year, it offers you the opportunity to plan the vacation of up to 20 employees in parallel. The calculation of the total permit entitlement, the claim received and the remaining vacation is carried out automatically.

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Vacation planning with Excel is complex, confusing and prone to errors. ZEP automates applications, approvals and remaining vacation — digitally, as part of a team and in compliance with the law.

Ohne ZEP

No central overview of vacations & conflicts

Manual maintenance & error-prone calculations

No approval processes or reminders

Not able to work in a team or can be used anywhere

Mit ZEP

Central overview of planned & approved vacations

Automatic calculation of vacation entitlement & remaining vacation

Digital vacation requests with approval workflow

Team player, mobile & ready to use at any time

Digital solution instead of Excel and PDF?

GDPR-compliant

Hosting and development in Germany

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Use cases Vacation planning template

Cross-team and transparent vacation planning

Comply with and Track Vacation Claims

Different holidays must be identified by yourself, or please note that no X is set in these columns

Only enter the remaining vacation from the previous year and the vacation entitlement from this year at the top of the table

Mark the days on which your employees have submitted vacation - no distinction between weekends/holidays and weekdays

Front columns for vacation taken and remaining vacation are calculated and filled in real time - Only public holidays that are uniform for all German Federal States

Vacation planning template FAQ

Why do I need a vacation planning template in Excel or PDF?

With the available calendar view, you can plan vacation for the entire team (with up to 20 employees) in this template. Individual remaining vacation days are calculated automatically using stored formulas.

How can I use the template for planning my vacation as a team?

At the top of the table, enter the remaining vacation from the previous year and the vacation entitlement for the current year. Mark with an X the days on which employees have requested vacation, without differentiating between weekends, holidays and weekdays. The front columns of vacation taken and remaining vacations are automatically calculated in real time.

What are the benefits of using the vacation planner in Excel or PDF?

The vacation planning template provides a transparent & cross-team overview. In this way, you can keep an eye on the workload of the team and comply with and easily track vacation claims.

Can I also plan my vacation in ZEP?

Yes! In ZEP, you and your team can digitally plan your vacation together. It's very quick and easy to do. Thanks to the graphical display, every team member has an immediate overview of who is absent at what time.

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