Book hours with one click on clients & projects
Say goodbye to cumbersome Excel spreadsheets! Track your working hours per project and client, and keep an overview of all services and time spent.
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Over 3,000 companies rely on ZEP for project time tracking
Project time and working time in one system
With ZEP Compact, your employees complete project time recording and project controlling in accordance with the law and completely without paperwork.
Categorization of project time by status, invoicing, and employee authorization
Distinguish between billable and non-billable time and simplify bookings for specific projects and milestones using employee-specific permissions.
“With ZEP, I can easily handle the entry of billable items and get an immediate overview of which project hours are ready to be invoiced.”
“With ZEP, I can easily handle the entry of billable items and get an immediate overview of which project hours are ready to be invoiced.”
ZEP Track shows your budget before it runs out
See how much of your budget is left while the project is still running—not just during the final review.
"We use it for time and project tracking, which gives us a clear overview of how much time is going into each project and how we're tracking against the budget—a great heads-up before things get tight."
"We use it for time and project tracking, which gives us a clear overview of how much time is going into each project and how we're tracking against the budget—a great heads-up before things get tight."
Compliant time tracking included
Break regulations, surcharges, working time models, vacation, and overtime are all included. Payroll export is also built-in.
"ZEP helps me track my work and project hours in a structured and seamless way, without needing any extra tools or manual lists."
"ZEP helps me track my work and project hours in a structured and seamless way, without needing any extra tools or manual lists."
Reports via command instead of click paths
Get reports on booked hours and budgets in the ZEP Assistant using simple commands. It creates and adjusts bookings, submits vacation requests, shows remaining leave, and identifies missing time entries within your team. It can even set up projects and employees directly from offer PDFs or employment contracts.
"With ZEP, I track my time in the moment – so nothing is just a rough guess, and I don't lose any billable time."
"With ZEP, I track my time in the moment – so nothing is just a rough guess, and I don't lose any billable time."
Track project times digital and legally compliant
More than 3,000 companies already rely on ZEP
The time tracking of choice — from startups to large corporations.
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“Ideal employee management support thanks to a 360 degree view of employee availability, daily reports and automated vacation and absence management.”
“Comprehensive solution for recording project and working times. In particular, compliance with legal regulations (minimum rest time, break times, maximum working hours, etc.) can be tracked very well. “
“We have been using ZEP for over 10 years to record working hours (billable, non-billable). This is a great basis for invoicing our customers.”
“ZEP impresses with its intuitive time and project management and offers excellent customer support!”
“Quick project bookings and evaluations. Yet a high degree of flexibility. Good modular design. You can easily adapt the system to your own needs.”
“We use ZEP for precise time recording, vacation management and absenteeism. With ZEP, our employees can also record their working hours while working from home, which enabled us to replace several previously used tools.”
“Ideal employee management support thanks to a 360 degree view of employee availability, daily reports and automated vacation and absence management.”
“Comprehensive solution for recording project and working times. In particular, compliance with legal regulations (minimum rest time, break times, maximum working hours, etc.) can be tracked very well. “
“We have been using ZEP for over 10 years to record working hours (billable, non-billable). This is a great basis for invoicing our customers.”
“ZEP impresses with its intuitive time and project management and offers excellent customer support!”
“Quick project bookings and evaluations. Yet a high degree of flexibility. Good modular design. You can easily adapt the system to your own needs.”
“We use ZEP for precise time recording, vacation management and absenteeism. With ZEP, our employees can also record their working hours while working from home, which enabled us to replace several previously used tools.”
More than project time tracking
Say goodbye to complex Excel spreadsheets of tedious working time evaluation and ensure legally compliant working hours.
Service reports are generated and sent out automatically
Create and send personalized time reports automatically. Customers receive their documentation without anyone having to compile it manually.
Who books what and who sees what
Assign employees to projects and use roles and permissions to control which tasks they can see and book time against.
Client and project structure managed in one place
Set up clients, projects, sub-projects, and tasks once in a central location. Every entry and report uses the same structure.
Record project times and receipts on the go
Assign entries to departments and locations and analyze hours by unit. You can add new locations at any time.
Book meeting times from your calendar directly to projects
Connect your calendar and book meetings directly to clients and projects, both in your browser and in the app.
Spot gaps before they become a problem
Fully configurable tasks flag forgotten entries and missing days to ensure your data remains complete.
An overview of all product lines
ZEP Track is the entry point into our project-based product lines.
Each tier includes all features from the one below it.
ZEP Track
Log time to projects and clients – and know exactly where your hours are going.
€12 with monthly payment
ZEP Control
Manage projects with key metrics, capacity utilization, and financial insights – no additional board tool needed.
25 € with monthly billing
ZEP Operations
The entire project lifecycle on a single data basis – from quote to invoice.
€35 with monthly payment
ZEP Business
Organization-wide management across multiple entities.
€45 with monthly billing
All prices per user per month, plus VAT.
Integrate ZEP into your setup
We ensure that ZEP is in harmony with the rest of your IT infrastructure.
HubSpot
Synchronize customer and project data
Personio
Time tracking with ZEP & HR with Personio - A perfect team for transferring ZEP time entries and Personio master data
Salesforce
Exchange customer data to avoid duplicate entries
FAQs
Frequently asked questions and answers about ZEP.
Which automation functions facilitate workflow and transparency in ZEP Compact?
ZEP Compact offers automatic reminders and tasks, such as stamping at the end of the day or notifications when there are minus hours. Time sheets are also created and sent automatically, which reduces administrative effort and improves traceability for customers.
How does ZEP Compact help with the flexible allocation of project staff and their roles?
ZEP Compact makes it easy to assign employees to specific projects and roles. Setting employee assignments and securely managing project roles reduce errors, promote structured project management and improve efficiency in project management.
What are the benefits of centrally managing and integrating customer data in ZEP Compact?
By integrating CRM systems such as HubSpot or Salesforce, customer data can be automatically transferred to ZEP Compact. This seamless connection eliminates manual duplicate maintenance, reduces errors and saves time, which improves data quality and management efficiency.
How does ZEP Compact support the detailed and efficient recording of project times?
With ZEP Compact, working hours can be precisely recorded at customer, project and sub-project level and billable and non-billable times can be identified. This improves the accuracy of time recording and promotes transparent project accounting, as it is possible to clearly allocate working hours to projects and activities.
Try ZEP free for 14 days - full access to all features
ZEP is powerful, easy to use and can adapt to your needs. See for yourself!
