Project time tracking software for consultants
Made by consultants for consultants. That is why expense recording, workload management and project billing are our mother tongue. With ZEP, document chaos, missing project times and manual reporting and billing are a thing of the past.
More than 3,000 companies rely on ZEP
5 reasons why consultancies use project time tracking
Record times efficiently, manage projects profitably, automate billing. Real-time data for full control over budgets, resources, and profitability.
More transparency in project billing
With a digital solution, there is no need to manually record hours, which leads to seamless and error-free recording of working hours for projects — and thus speeds up billing.
Reduction of administration times
Quick recording of project times directly at the customer's site saves consultants a lot of time that would have to be spent on subsequent administrative tasks in the office.
Automating project processes
Suitable software for project time recording provides real-time overviews and automated billing, which improves the entire project controlling process and optimizes profitability.
Time recording and billing for projects
Project times can be seamlessly combined with internal hourly rates. This enables precise and automatic billing and simplifies and automates complete financial management.
Precise controlling and predictive planning
Precise time recording allows resource usage and discrepancies to be identified in good time so that management consultancies can manage their projects more efficiently.
Project business from offer to invoice
With ZEP, you can track working and project times completely without paperwork.
Track working hours on projects and customers
Use a browser or app to record working time on projects, customers & activities. Easy approval and control by managers is complemented by smart features relating to break times, travel times and multiple entries.
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Control offers, resources, and billing
Manage your project business from quotation to invoicing. Integrate planning of personnel resources and project budgets for seamless forecasting and comprehensive transparency.
Transparency about project progress and costs
Generate detailed reports on the progress and costs of your projects. Identify budget discrepancies early on and adjust your strategy to keep projects profitable.
ZEP as part of your technical infrastructure
Manage freelancers directly in ZEP and benefit from integrations with CRM and HR systems for synchronous data maintenance. Additional modules allow flexible adjustment to your specific project requirements.
Track working and project times in accordance with the law
Successful consultancies use ZEP
GRANIT brings people, processes, and projects together—operationally, on-site with clients, and with a project management system that lasts. For its own internal management, the Berlin-based consultancy relies on ZEP: previously, assigning suppliers, work packages, and cost structures took three days and still only provided half the certainty. Today, it is a 30-minute routine at the end of the month. The results are so convincing that GRANIT is now a ZEP reseller partner, recommending the solution to clients whenever cost structures remain opaque.
Wählen Sie den Einstieg. ZEP wächst mit Ihrem Projektgeschäft.
Jede Linie ist ein Paket mit festem Umfang: Was enthalten ist, kostet keinen Aufpreis. Extra zahlen Sie allein für drei Add-ons. Wer mehr braucht, wechselt die Linie – ohne Migration, mit denselben Daten.
ZEP Track
Log time to projects and clients – and know exactly where your hours are going.
€12 with monthly payment
ZEP Control
Manage projects with key metrics, capacity utilization, and financial insights – no additional board tool needed.
25 € with monthly billing
ZEP Operations
The entire project lifecycle on a single data basis – from quote to invoice.
€35 with monthly payment
ZEP Business
Organization-wide management across multiple entities.
€45 with monthly billing
All prices per user per month, plus VAT.
More than 3,000 companies already rely on ZEP
The time tracking of choice — from startups to large corporations.
“Ideal employee management support thanks to a 360 degree view of employee availability, daily reports and automated vacation and absence management.”
“Comprehensive solution for recording project and working times. In particular, compliance with legal regulations (minimum rest time, break times, maximum working hours, etc.) can be tracked very well. “
“We have been using ZEP for over 10 years to record working hours (billable, non-billable). This is a great basis for invoicing our customers.”
“ZEP impresses with its intuitive time and project management and offers excellent customer support!”
“Quick project bookings and evaluations. Yet a high degree of flexibility. Good modular design. You can easily adapt the system to your own needs.”
“We use ZEP for precise time recording, vacation management and absenteeism. With ZEP, our employees can also record their working hours while working from home, which enabled us to replace several previously used tools.”
“Ideal employee management support thanks to a 360 degree view of employee availability, daily reports and automated vacation and absence management.”
“Comprehensive solution for recording project and working times. In particular, compliance with legal regulations (minimum rest time, break times, maximum working hours, etc.) can be tracked very well. “
“We have been using ZEP for over 10 years to record working hours (billable, non-billable). This is a great basis for invoicing our customers.”
“ZEP impresses with its intuitive time and project management and offers excellent customer support!”
“Quick project bookings and evaluations. Yet a high degree of flexibility. Good modular design. You can easily adapt the system to your own needs.”
“We use ZEP for precise time recording, vacation management and absenteeism. With ZEP, our employees can also record their working hours while working from home, which enabled us to replace several previously used tools.”
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FAQ
Frequently asked questions and answers about ZEP
What is ZEP?
ZEP stands for time recording for projects and, with its two products, offers ZEP Professional and ZEP Compact a powerful and intuitive software solution for project-oriented working time recording, travel expense accounting, project controlling, resource planning, invoicing and much more.
Why project time recording?
Because time is money. Your focus should be on your day-to-day business and not on administrative tasks. Especially if you work for your customers and clients in a project-oriented manner and ultimately invoice your working hours, it is important for successful project implementation to keep an eye on the time worked at all times and to bill them exactly and in full. Excel sheets or time sheets quickly become confusing, error-prone and complex during handling and evaluation.
Can I assign working time to projects or customers?
Yes, it works without any problems and is a core part of ZEP. It is also possible to add project times. Individual projects can be created at will, so that there is a specific project for a customer.
Which systems can project time recording be integrated into?
In a constantly increasingly digitalized corporate world, we want to ensure that ZEP harmonizes with the rest of your IT infrastructure. In addition to our standardized ZEP interfaces (SOAP & REST), we are also constantly connecting new partners with direct interfaces. From Hubspot to Personio to Salesforce for data exchange with the rest of the world. Here you can find out everything about ZEP interfaces.
Can consultants record travel expenses via ZEP?
Yes, with the Travel Expenses module, your consultants record their travel data together with project times. Documents, such as hotel bills, taxi receipts or train tickets, can be easily assigned to the respective projects or customers. As the person responsible, you determine the travel expense regulation for each project.
Can I plan a project from A to Z?
Yes, with the Plan Hours module, you can define hours and services even before the project starts. In this way, you not only ensure needs-based project planning, but also enable your consultants and project managers to carry out professional project controlling.
Our management consultancy often works with freelance consultants. Can we still use ZEP?
Yes, if you work together as a team in one and the same ZEP, you can directly mark freelancers as such, set internal hourly and daily rates for each external consultant and/or project and choose whether a freelance consultant issues invoices or receives credits.
Try ZEP free for 14 days - full access to all features
ZEP is powerful, easy to use and can adapt to your needs. See for yourself!
