ERP system: Control project processes and resources confidently
Always keep a clear eye on projects, times and budgets — with ERP software that efficiently combines planning, management and evaluation.
More than 2,000 companies rely on ZEP as a project-oriented and strong ERP system.
What is an ERP system?
ERP stands for Enterprise Resource Planning (planning of corporate resources). An ERP system is software that connects all important areas of the company: from customer service to project planning to accounting.
For project-based companies such as consultancies or IT service providers, this means in concrete terms: Instead of separate programs for working time tracking, project controlling, everything runs on a central platform. ZEP is such an ERP system — developed specifically for companies that record and bill their working time on a project-specific basis.
5 benefits of an ERP system
An ERP system helps project-based companies to maintain an overview with confidence: increase efficiency, minimize project risks and bundle all tools on a central platform — all based on centralized, reliable data and optimized business processes.
Automated processes for greater productivity
By automating and optimizing key business processes, teams work more productively, even with fewer resources. At the same time, efficient processes and access to real-time data make it possible to identify and utilize new potential more quickly.
Less time spent thanks to central data
By implementing central data sources, project-relevant questions are answered more quickly. In addition, access to real-time data makes it easier to make decisions and adapt to new challenges.
Create and share reports — in record time
Annual and financial reports can be created and shared faster. This allows companies to react to insights in real time and optimize their performance.
More transparency, less uncertainty
Transparency and control within the company are increased. As a result, risks can be predicted and reduced and legal requirements can be reliably met.
A central solution for maximum efficiency
Thanks to integrated ERP applications, which work on a common database, the IT structure is simplified and work is made easier for all parties involved.
Complete project business from offer to invoicing
ZEP combines all project processes in one tool to convert all project phases from manual to automated.
Track working hours, travel costs and external costs directly on projects and customers
With ZEP as an ERP system, you can record all expenses for your projects centrally and automatically, which significantly simplifies the billing process. The integration of a comprehensive ERP system such as ZEP reduces sources of error, saves time and gives you a complete overview of all project-related costs — in real time. This is how you optimize billing and create the basis for reliable project management.
Plan and optimally utilize resources and employee capacities
ZEP provides you with real-time data to identify personnel bottlenecks at an early stage and implement projects with the ideal availability of your teams. As an ERP system, ZEP ensures that your projects run smoothly. Distribute tasks and use your existing capacities as you need for each project. With an ERP system, you not only increase productivity, but also create a balanced working environment for your team.
Keep an eye on budget planning and variances
Always keep an eye on your project progress — with an ERP system like ZEP. A detailed target/actual overview enables you to precisely compare planned and actual project times and costs. You can identify budget discrepancies in real time and take immediate countermeasures. Thanks to intuitive reports and dashboards, ZEP provides you with the basis for well-founded decisions. The ERP system is your reliable partner for efficiently managing projects and completing them successfully.
Preparation of offers, sending invoices and communication with accounting in one system
With ZEP as your ERP system, create individual offers and send invoices based on the recorded project times with one click. ZEP's automatic export function enables seamless integration into your accounting software. This saves you time, prevents manual errors and makes your financial processes significantly more efficient.
Digitize your project business
Successful companies track times and porjects with ZEP
Our recommended product configuration
Expandable as required.
Centrally manage overtime, absences & vacations
Keep track of absences and overtime of your employees. Automate time recording, simplify vacation planning, and optimize deployment planning for your entire team.
Automated billing processes
Generate expenses directly from projects, automatically send the personalized invoice to the customer and 100% e-invoicing compliant.
More than 2,000 companies already rely on ZEP
The ERP system of choice — from startups to large corporations.
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“Ideal employee management support thanks to a 360 degree view of employee availability, daily reports and automated vacation and absence management.”
“Comprehensive solution for recording project and working times. In particular, compliance with legal regulations (minimum rest time, break times, maximum working hours, etc.) can be tracked very well. “
“We have been using ZEP for over 10 years to record working hours (billable, non-billable). This is a great basis for invoicing our customers.”
“ZEP impresses with its intuitive time and project management and offers excellent customer support!”
“Quick project bookings and evaluations. Yet a high degree of flexibility. Good modular design. You can easily adapt the system to your own needs.”
“We use ZEP for precise time recording, vacation management and absenteeism. With ZEP, our employees can also record their working hours while working from home, which enabled us to replace several previously used tools.”
“Ideal employee management support thanks to a 360 degree view of employee availability, daily reports and automated vacation and absence management.”
“Comprehensive solution for recording project and working times. In particular, compliance with legal regulations (minimum rest time, break times, maximum working hours, etc.) can be tracked very well. “
“We have been using ZEP for over 10 years to record working hours (billable, non-billable). This is a great basis for invoicing our customers.”
“ZEP impresses with its intuitive time and project management and offers excellent customer support!”
“Quick project bookings and evaluations. Yet a high degree of flexibility. Good modular design. You can easily adapt the system to your own needs.”
“We use ZEP for precise time recording, vacation management and absenteeism. With ZEP, our employees can also record their working hours while working from home, which enabled us to replace several previously used tools.”
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How to integrate an ERP system in your company
1. Set budgeting
2. Check business processes
3. Project team & set goals
4. Selecting the right ERP provider
5. Make system adjustments
6. Prepare data migration correctly
7. Carrying out tests
8. Training and introduction
9. Support, maintenance, feedback
FAQ
Frequently asked questions and answers about ZEP.
What are the benefits of ZEP as a Project ERP for Project Management?
As a project ERP, ZEP combines all project processes from planning to evaluation in a comprehensive system. It enables efficient management and control of budgets, project times and resources so that all phases of a project can be optimally monitored and managed.
How does Project ERP support resource and capacity planning?
ZEP provides a real-time overview of available resources and capacities. As a result, employees can be planned in a targeted manner, personnel bottlenecks identified at an early stage and projects implemented with optimal resource utilization.
Can I also create offers and invoices with Zep's project ERP solution?
Yes, ZEP makes it possible to create and send individual offers and invoices based on the recorded project times. The Project ERP Solution can also be linked to accounting via automatic export functions to reduce administrative costs.
What size of company is ZEP suitable for?
ZEP can be used flexibly, but is particularly suitable for small to medium-sized companies with 5 to 500+ employees. Especially project-based companies such as agencies, IT service provider, deliberations, law firms and engineering offices benefit from the specialized focus. Thanks to the modular structure, you can start with just a few users — the system grows with your company.
What are the benefits of ZEP as an ERP system for project management?
As a project ERP, ZEP combines all project processes from planning to evaluation in a comprehensive system. It enables efficient management and control of budgets, project times and resources so that all phases of a project can be optimally monitored and managed.
How much does an ERP system like ZEP cost?
ZEP Professional starts at 18€ per user and month. In contrast to many other ERP systems, there are no hidden costs or expensive implementation fees. All important modules such as time recording, project management, billing and controlling are already included. You only pay for the number of active users — with no minimum term or setup fees.
Which modules does ZEP Professional offer?
ZEP Professional includes all important modules for project-based companies: time recording, employee management, customer administration, project planning, project management, revenue and cost calculation, travel expense accounting, Project controlling, unlimited reporting, automated workflows, absence management and an integrated ticket system. All modules are seamlessly integrated and work with a common database.
What integrations does ZEP offer?
ZEP integrates seamlessly into your existing IT landscape. Are available interfaces to common accounting programs (DATEV, Lexware, etc.), Personio for HR administration and standardized APIs (REST/SOAP) for individual connections. Excel exports in various formats enable flexible data transfer. The open API structure also allows customer-specific integrations.
Can ZEP be connected to my accounting software?
Yes, ZEP offers automatic export functions for all common accounting programs. ZEP automatically converts recorded working hours, travel expenses and project data into the correct format for your accounting. DATEV, Lexware, sevDesk and many other programs are supported, among others. Manual double entry is therefore a thing of the past.
How does ZEP help with project controlling and budget control?
With ZEP, you have a detailed target/actual overview that allows you to compare planned and actual project times and costs. The real-time evaluation and the reports provided help to identify budget deviations at an early stage and to initiate appropriate measures.
Can I also create offers and invoices with ZEP's project ERP solution?
Yes, ZEP makes it possible to create and send individual offers and invoices based on the recorded project times. The project ERP solution can also be linked to accounting via automatic export functions to reduce administrative costs.
How does project ERP support resource and capacity planning?
ZEP provides a real-time overview of available resources and capacities. This allows you to schedule employees in a targeted manner, identify personnel bottlenecks at an early stage and implement projects with optimal resource utilization.
Does ZEP have a mobile app?
Yes, ZEP offers Time tracking apps to: the ZEP app for project time recording and the ZEP clock app for working time recording. Both apps work on iOS and Android and offer offline functionality. All data is automatically synchronized as soon as an Internet connection is available. Mobile time recording is particularly ideal for sales representatives and remote teams.
Is ZEP GDPR-compliant?
Yes, ZEP is fully GDPR-compliant. The software is developed and hosted in Germany, and all data remains in German data centers. ZEP meets the highest data protection standards and offers comprehensive functions for managing employee data and access rights as well as for data export. Regular security audits and certifications ensure the protection of your company data.
How secure is my data with ZEP?
ZEP uses German data centers certified in accordance with ISO/IEC 27001 with the highest security standards. All data is transmitted and stored in encrypted form. Daily automatic backups and a disaster recovery concept ensure optimal protection. As a German company, ZEP is fully GDPR-compliant.
How long does ERP implementation take?
As an ERP system, ZEP is characterized by rapid implementation without complex implementation projects. Thanks to the cloud-based solution, complex server installations are no longer necessary. After initial configuration, your employees can start using it immediately, and the intuitive interface allows you to get started quickly and easily. ZEP also offers comprehensive training and support during and after the entire implementation phase.
How does ZEP implementation work?
The ZEP implementation is carried out in structured phases: First, the requirements are analyzed and the ERP system is configured accordingly. Data is then migrated from existing systems. Your employees will be trained in parallel. After go-live, we offer continuous support. A plus: The intuitive interface usually makes it particularly easy for users to get started with ZEP.
What kind of support does ZEP offer?
ZEP offers comprehensive support via multiple channels: telephone hotline, e-mail support, live chat and a detailed Help Center with documentation and video tutorials. In addition, there are regular webinars, training courses and a personal contact for larger customers. Support is available in German and English and is provided by ZEP experts who understand your industry.
Is training available for ZEP?
Yes, ZEP offers regular webinars, in which our experts introduce the software functions live and free of charge. In addition, an extensive help center with detailed instructions and guides is available, including a quick start for new users. If you have any questions, the ZEP support team will assist you by phone, email or contact form.
Can I try ZEP before I buy?
Yes, ZEP offers a 30-day free trial with no obligations. You get access to all ZEP Professional features and can test the system with your real data. Full support is available during the trial period.
How is data migration to ZEP carried out?
The data migration is supervised by ZEP experts and is carried out securely and in a structured manner. Existing data from Excel, other time recording systems or ERP systems is analyzed, cleaned and imported into ZEP. All historical data is retained. The migration process is pre-tested to ensure a smooth transition. Your productive systems continue to run in parallel until ZEP is completely ready for use.
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