Project Planning Software
Central Management of Fixed & dynamic planning hours
Increase your flexibility and control in project planning with central administration, automatic target/actual comparisons, and overbooking protection.
More than 3,000 companies rely on ZEP
Flexible planning time optimization with ZEP
With ZEP, you get full control and transparency through centralized administration and dynamic adjustments.
Plan budgets for projects and employees
Define plan budgets for individual projects and distribute them flexibly among employees and teams with intelligent templates for recurring project types. Use stored project data and flexible planning types (fixed planning hours, dynamic adjustments, milestone planning) to create individual project plans quickly and in a standardized way. Automatic resource allocation ensures optimal utilization without overbookings.
Hourly reconciliation at a glance
Automatically compare planned and actual hours worked in real time with intelligent calculations that take historical project data into account, for example. You can compare different planning scenarios while keeping track of project progress at all times and ensuring that your projects stay within time and budget. The project planning tool makes it possible to identify deviations immediately and react flexibly.
Dynamic time adjustment for projects
Manage your projects as needed with flexible or fixed schedule hours that can be adapted to project changes. With the option to adjust hours bottom-up or top-down, you can optimize project planning and keep an eye on your goals. Bottom-up means that you plan individual work packages in detail and calculate the total budget automatically — top-down, on the other hand, starts with a fixed overall budget, which you distribute over the individual project phases.
Protection against budget overruns
Protect your project budgets with automatic overbooking protection, which prevents planned budgets from being exceeded unnoticed. ZEP continuously monitors your resource allocation and ensures that employees are not planned beyond their available capacities. Thanks to Central Project Management, you always have a complete overview of all project data, view budget levels in real time and use the software not only to plan but also to calculate seamlessly.
Discover the possibilities of ZEP
Why use a professional tool for project planning?
Project planning is complex — the successful and profitable implementation of a project needs to be well calculated and monitored. Discover how the right project planning tool can provide you with optimal support:
Precise resource planning for targeted project success
Through intelligent resource allocation and automated planning logic, you can create realistic project plans much more efficiently. Teams work more productively because you significantly reduce manual planning errors when planning projects with the right software. This also enables you to identify and minimize project risks at an early stage.
Project Planning Tool and Time Recording: A Central Solution
You can use ZEP as a comprehensive project planning tool that works with a single, integrated database. Project time recording, invoicing and much more are also carried out by ZEP. This increases efficiency for all parties involved — from project planning to final billing. All modules are linked together and work on the same data basis.
Target/actual comparisons for better control
Project planning with the appropriate tool helps you quickly identify deviations and initiate countermeasures. With the currently available target/actual comparison, you can proactively react to planning deviations and sustainably optimize your project success rate.
More transparency, fewer budget overruns
When you plan projects with the right tool, you increase control and predictability. Project planning with ZEP software enables you to avoid budget overruns, make optimal use of resources and implement profitable projects reliably.
Less chaos thanks to central project data
The Central Project Database of the Project Planning Software helps you answer project-relevant questions more quickly. Access to historical planning data and resource utilization makes decision-making for new projects significantly easier.
More than 3,000 companies already rely on ZEP
The time tracking of choice — from startups to large corporations.
“Ideal employee management support thanks to a 360 degree view of employee availability, daily reports and automated vacation and absence management.”
“Comprehensive solution for recording project and working times. In particular, compliance with legal regulations (minimum rest time, break times, maximum working hours, etc.) can be tracked very well. “
“We have been using ZEP for over 10 years to record working hours (billable, non-billable). This is a great basis for invoicing our customers.”
“ZEP impresses with its intuitive time and project management and offers excellent customer support!”
“Quick project bookings and evaluations. Yet a high degree of flexibility. Good modular design. You can easily adapt the system to your own needs.”
“We use ZEP for precise time recording, vacation management and absenteeism. With ZEP, our employees can also record their working hours while working from home, which enabled us to replace several previously used tools.”
“Ideal employee management support thanks to a 360 degree view of employee availability, daily reports and automated vacation and absence management.”
“Comprehensive solution for recording project and working times. In particular, compliance with legal regulations (minimum rest time, break times, maximum working hours, etc.) can be tracked very well. “
“We have been using ZEP for over 10 years to record working hours (billable, non-billable). This is a great basis for invoicing our customers.”
“ZEP impresses with its intuitive time and project management and offers excellent customer support!”
“Quick project bookings and evaluations. Yet a high degree of flexibility. Good modular design. You can easily adapt the system to your own needs.”
“We use ZEP for precise time recording, vacation management and absenteeism. With ZEP, our employees can also record their working hours while working from home, which enabled us to replace several previously used tools.”
ZEP is Funktionen
Bookable modules
FAQ about software for project planning
Do you still have questions about Zep's project planning software? Here you can find the answers that concern other companies the most.
What is the difference between dynamic and fixed planning of hours in our projects?
Fixed planned figures result in top-down planning, where a fixed number of hours is distributed across tasks or subtasks. Dynamic planned figures, by contrast, lead to bottom-up planning, where the sum of the planned figures for tasks, tickets or subtasks determines the total effort for the project.
How do I evaluate the planned vs. actual comparison of my time spent with ZEP?
ZEP provides a planned vs. actual comparison of time spent per project at the push of a button, and even a cross-project comparison for the big picture. You also benefit from detailed effort planning features to monitor project progress closely.
Which features are available to project managers for project controlling?
In ZEP, project managers can specify the planned effort in hours for projects and tasks. Overbooking stops for billable hours, display of planned effort in the project plan and notifications when a certain quota is reached are just some of the features that enable effective project controlling.
How does my team keep track of the planned figures in the project plan?
ZEP offers a variety of ways to display planned figures, so your entire team keeps the project plan in view. This ensures transparent and efficient collaboration when delivering your projects.
How much does ZEP cost as a project planning tool, and are there hidden costs?
ZEP uses transparent prices with no hidden costs or setup fees. Costs depend on the product line you choose. Project planning is included from ZEP Control, from €19 per user per month on an annual contract or €25 monthly. You can test ZEP free of charge for 14 days, so there are no incalculable risks.
Can we import our existing Excel project data into ZEP?
Yes, ZEP provides import functions for existing project data from Excel and other systems. This lets you switch seamlessly from Excel spreadsheets to professional project planning software.
Why do projects fail despite planning, and how does ZEP help?
The most common reasons projects fail are unclear goals, a lack of transparency and poor communication. ZEP helps you complete projects successfully with centralized data, automatic planned vs. actual comparisons and transparent project overviews. Everyone involved has access to current project data at all times, which helps you avoid one of the typical pitfalls of project planning.
How do I prevent budget overruns in my projects?
ZEP offers automatic overbooking protection and continuous budget monitoring. You see when critical budget limits are reached and can run planned vs. actual comparisons in real time. Because booked hours and cost controlling come together in one system, you keep your project budgets in view at all times.
Is ZEP suitable for agile project methods such as Scrum or Kanban?
Yes, ZEP supports both classic and agile project planning. You can define flexible planning cycles and adapt your projects iteratively. The dynamic planning logic lets you react quickly to changes, ideal for agile teams that still need a professional project overview.
How can I plan my projects professionally with individual planned hours?
ZEP lets you define hours and services in advance for tailored project planning. You can choose between fixed or dynamic planned figures to manage your projects either bottom-up or top-down as needed.
How long does it take to implement ZEP in our company?
Implementing ZEP is deliberately simple: most companies are productive within a very short time. ZEP is cloud-based, requires no installation and offers intuitive guidance. Our experts support you with the setup, so you can quickly get started with professional project planning.
Try ZEP free for 14 days - full access to all features
ZEP is powerful, easy to use and can adapt to your needs. See for yourself!
