Digital time tracking for agencies
With ZEP, you can simplify project time tracking in your agency, automate billing and improve communication with your customers. Integrate digital efficiency into your everyday agency life!
More than 2,000 companies rely on ZEP
Why should agencies use project time tracking?
With professional time recording for agencies, you gain full control of project times, budgets and utilization. Less administrative effort, but measurably better results in customer projects. So that you can sustainably increase your profitability!
Project-based and digital billing
Digital time recording enables working hours to be documented down to the minute, which means that projects can be billed exactly — without manual errors or post-processing.
Efficient budget and resource planning
Detailed evaluations of project times provide a precise calculation of budgets and support a targeted allocation of resources in order to implement projects cost-effectively.
Optimized project analyses and optimizations
Structured time data makes it possible to quickly identify wasted resources or particularly profitable projects, which enables targeted optimization.
Central management of project teams
A central platform records working hours and coordinates collaboration between internal employees and freelancers, which supports more effective project management.
Automate standardized tasks
Integrated functions such as quotation preparation, invoicing and vacation management reduce administrative costs, leaving more time for project business.
From working time tracking up to invoicing customers
With ZEP, you can manage projects, record times and optimize billing simply and precisely.
Track working hours on projects and customers
Whether on the go, working from home or in the office: With mobile time recording for agencies, your teams book working hours flexibly and intuitively. Ideal for agencies with decentralized teams or a lot of customer contact. Create maximum flexibility without sacrificing accuracy
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Project management with precise time accounting
With precise time recording in your agency, you simplify the management of administrative tasks such as budget planning and travel expense report. Plan your team efficiently across various parallel projects and track it all down to the second.
Control offers, resources, and billing
Manage your project business from quotation to invoicing. Integrate planning of personnel resources and project budgets for seamless forecasting and comprehensive transparency.
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Generate detailed reports with one click
Get detailed reports on progress and costs at the push of a button. Identify budget discrepancies early on and adjust your strategy for more profitable projects.project planning.
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Our recommended product configuration
Expandable as required.
More than 2,000 companies already rely on ZEP
The time tracking of choice — from startups to large corporations.
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“Ideal employee management support thanks to a 360 degree view of employee availability, daily reports and automated vacation and absence management.”
“Comprehensive solution for recording project and working times. In particular, compliance with legal regulations (minimum rest time, break times, maximum working hours, etc.) can be tracked very well. “
“We have been using ZEP for over 10 years to record working hours (billable, non-billable). This is a great basis for invoicing our customers.”
“ZEP impresses with its intuitive time and project management and offers excellent customer support!”
“Quick project bookings and evaluations. Yet a high degree of flexibility. Good modular design. You can easily adapt the system to your own needs.”
“We use ZEP for precise time recording, vacation management and absenteeism. With ZEP, our employees can also record their working hours while working from home, which enabled us to replace several previously used tools.”
“Ideal employee management support thanks to a 360 degree view of employee availability, daily reports and automated vacation and absence management.”
“Comprehensive solution for recording project and working times. In particular, compliance with legal regulations (minimum rest time, break times, maximum working hours, etc.) can be tracked very well. “
“We have been using ZEP for over 10 years to record working hours (billable, non-billable). This is a great basis for invoicing our customers.”
“ZEP impresses with its intuitive time and project management and offers excellent customer support!”
“Quick project bookings and evaluations. Yet a high degree of flexibility. Good modular design. You can easily adapt the system to your own needs.”
“We use ZEP for precise time recording, vacation management and absenteeism. With ZEP, our employees can also record their working hours while working from home, which enabled us to replace several previously used tools.”
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FAQ
Frequently asked questions and answers about project time tracking for agencies:
What is ZEP?
ZEP is an innovative software for Project time tracking, which makes it possible to record working hours, project times and travel expenses in real time. This software offers a variety of modules to optimize your work processes and increase efficiency in your agency. ZEP is based on a modular principle in which you only select and pay for the modules you need.
Why project time tracking?
Project time tracking is critical to staying in control of costs and increasing efficiency in your agency. It enables you to optimize work processes and ensure that you and your team are always optimally on time. ZEP provides you with a transparent overview of your project planning and workflows and helps you replace manual tools like Excel to save time.
Who is ZEP particularly suitable for?
ZEP is ideal for agencies of all sizes: from small creative studios to large project teams with distributed locations. Agencies that work with freelancers, customer projects and time-critical tasks in particular benefit from the modular agency time recording.
How does ZEP help agencies with project accounting?
With time recording for agencies, you can record project-related times down to the second and automatically convert them into personalized invoices. This saves you time, prevents billing errors and increases transparency with your customers.
What makes ZEP different from other time tracking solutions for agencies?
ZEP combined Project time tracking, resource planning, Absence management and invoicing in a flexible system. In contrast to rigid tools, ZEP offers a modular concept. You only choose the modules that your agency really needs.
Is ZEP also suitable for agencies with multiple locations or remote teams?
Yes, ZEP is ideal for agencies with distributed teams at various Locations and departments. Working hours can be recorded based on location or department. The time recording agency is web-based, mobile and is ideal for hybrid work and home office.
How secure is my data in ZEP?
ZEP is officially after ISO/IEC 27001 Certified and is hosted in Germany in compliance with GDPR. Your project and time data are protected against unauthorized access! Regardless of whether you work with sensitive customer data or internal company information.
Can I assign working time to projects or customers?
Yes, with ZEP, you can allocate your recorded times to different projects or customers. This allows you to track exactly how much time is spent on specific projects or clients, what is the Project controlling is of great importance.
Can I integrate ZEP into my existing IT infrastructure?
Yes, ZEP is flexible and can be integrated into your existing IT infrastructure. In addition to our standardized ZEP interfaces (SOAP & REST), we are also constantly connecting new partners with direct interfaces. From Hubspot & Personio to Salesforce, for data exchange with the rest of the world.
Can ZEP be individually adapted to our agency processes?
Yes, ZEP is scalable. You only activate the modules that represent your processes, e.g. preparation of offers, project time recording or document management. Time recording for agencies grows flexibly with your requirements.
How complex is the introduction of ZEP in our agency?
ZEP has an intuitive structure and can be used without complex IT projects. There is a free trial period to get you started, webinars, a private Help Center as well as a personal Support. Many agencies are completely ready to go within a few days.
Can I plan a project from start to finish?
Yes, ZEP helps you plan and manage projects from A to Z. You can record working hours, plan resources, keep an eye on budgets and even create project-related invoices. This enables comprehensive project implementation and management.
Can my employees enter documents via ZEP?
Yes, your employees can enter documents digitally via ZEP. This makes reimbursing expenses easier & faster. These costs are recorded in real time and contributes to transparency.
We are a small agency and therefore often work with freelancers. Can we still use ZEP?
Yes, ZEP can also be used with external employees, such as freelancers. You can schedule external professionals for various parallel projects and invoice them directly via ZEP. The software offers the option of storing offer items as new projects and supports the integration of freelancers into your projects.
How does ZEP support resource planning in agencies?
With the resource module, you can flexibly schedule team members — internal or external — for projects. Time recording for agencies helps you to make workload visible, avoid bottlenecks and manage capacities proactively.
Can administrative processes also be mapped via ZEP?
Yes, ZEP automates many recurring administrative tasks such as Vacation requests, Travel expense reports, preparation of offers or sending invoices. This saves your agency time and reduces internal coordination efforts.
Is there a mobile app for traveling?
Yes, with the mobile app you can track working hours, travel expenses and project progress directly on site; perfect for agencies that work flexibly with customers or working from home. The mobile agency time recording is available for iOS & Android.
Can we test ZEP for free?
Yes You can test ZEP free of charge and without obligation for 30 days, including all functions and modules. This allows you to calmly check whether the solution fits your agency and your workflows.
Try ZEP free for 14 days - full access to all features
ZEP is powerful, easy to use and can adapt to your needs. See for yourself!
