Personio integration for time recording and HR master data
Connect your HR processes with project time recording. With ZEP Personio Integration, employee data automatically flows into ZEP, time bookings back to Personio — and absences remain in sync in both systems. Personio remains the leading HR system, ZEP takes care of precise time recording.
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Benefits of Personio integration
HR and time recording from a single source — without double data management.
Automatically synchronize master data
- Employee Profiles from Personio are automatically created in ZEP and kept up to date
- New employees in Personio also appear in ZEP without manual effort
- Personio remains the leading HR system — changes have a direct impact on ZEP
Transfer time bookings seamlessly
- Working hours recorded in ZEP are automatically transferred to Personio as attendances
- Optionally aggregated per day or as individual bookings — as required
- Break regulations from ZEP are taken into account during the transfer in accordance with the Working Hours Act
Manage absenteeism flexibly
- Choose which system is the best for absenteeism and absences — ZEP or Personio
- Approved absences are automatically reconciled between both systems
- Vacation Requests and Reasons for Absences Are Mapped Cleanly Across Systems
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How to configure the Personio interface
Connect Personio to ZEP
The setup is done in just a few steps. First, in Personio, set Settings > API Credentials Open a new API connection with the name “ZEP” and activate the desired employee attributes for transfer. Then enter the client ID and client secret in ZEP under Administration > Interfaces > Personio One.
Finally, set up in ZEP at Administration > System > Tasks A new Personio synchronization task — from then on, the synchronization automatically runs in the background.
FAQ
Frequently asked questions and answers about ZEP Personio integration.
Who is Personio integration with ZEP suitable for?
The integration is suitable for companies that use Personio as an HR system and ZEP for project time recording. They particularly benefit organizations that record working hours in accordance with working time legislation, manage employee data centrally in Personio, and completely eliminate the manual reconciliation between HR and time recording.
How are time bookings transferred from ZEP to Personio?
ZEP automatically transfers the recorded working hours to Personio as attendances. You can choose whether bookings from one day are combined into a single attendance or transferred as individual bookings. Break regulations from ZEP — including statutory minimum breaks and maximum working hours — are automatically taken into account during the transfer.
Can I control which system is leading for absenteeism and absences?
Yes, this can be flexibly configured in ZEP. You can either define Personio as the leading system for absences — then ZEP automatically takes over the absences approved there. Or ZEP is the leading system — this is when absences approved in ZEP are transferred to Personio. Synchronization can also be completely deactivated.
Are new employees from Personio automatically created in ZEP?
Yes If the corresponding option is activated, ZEP recognizes new employees in Personio and automatically creates them in ZEP — including all activated profile attributes. This completely eliminates the need to manually create new users in ZEP. Individual employees can be specifically excluded from the takeover via a custom field in Personio.
What data does the Personio integration synchronize with ZEP?
Personio integration automatically transfers employee master data such as name, email, personnel number, cost center, employment type, and working hours from Personio to ZEP. In the other direction, ZEP transfers the recorded time bookings to Personio as attendances. In addition, absences and absences can be synchronized between the two systems — either with ZEP or Personio as the leading system.
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