The entire project business in one system, from quotes to financial accounting
The ERP for professional services: manage project business across company boundaries, including internal billing, document management, and resource planning.
More than 3,000 companies rely on ZEP
software for the entire project business
With ZEP Business, you manage your business from a central database. Capacities, utilization, absences, and billing are planned and controlled in one place.
A database for all units
Locations, companies, and business units all run in one system, with international departments using their own currency if desired. Each unit sees its own figures, while management sees them all combined.
"The goal was to create a unified foundation for the different working methods across the individual companies – consultants at in//touch as well as the project teams at +49 med and patient+."
"The goal was to create a unified foundation for the different working methods across the individual companies – consultants at in//touch as well as the project teams at +49 med and patient+."
Transparent intercompany billing
When units provide services to one another, billing is generated from the same booked hours, not from a spreadsheet at the end of the quarter. Every charge can be traced back to the individual entry.
"This additional functionality is important for us, on the one hand, for internal project controlling, and on the other, it makes it easier for us to provide proof of our project work to the clients of the individual companies within the nexQuent Group."
"This additional functionality is important for us, on the one hand, for internal project controlling, and on the other, it makes it easier for us to provide proof of our project work to the clients of the individual companies within the nexQuent Group."
Plan capacity across all units
Plan availability and utilization across companies and locations, and identify bottlenecks before they impact your projects.
"Thanks to the integrated employee planning function, we were able to completely eliminate our long-standing Excel forecast."
"Thanks to the integrated employee planning function, we were able to completely eliminate our long-standing Excel forecast."
Documents in the same control system
Contracts, certificates, and personnel records are organized by project and employee — with folders, tags, and version control.
“Automation saves us a lot of work that we previously had to do manually.”
“Automation saves us a lot of work that we previously had to do manually.”
The on one platform
More than 3,000 companies already rely on ZEP
The time tracking of choice — from startups to large corporations.
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“Ideal employee management support thanks to a 360 degree view of employee availability, daily reports and automated vacation and absence management.”
“Comprehensive solution for recording project and working times. In particular, compliance with legal regulations (minimum rest time, break times, maximum working hours, etc.) can be tracked very well. “
“We have been using ZEP for over 10 years to record working hours (billable, non-billable). This is a great basis for invoicing our customers.”
“ZEP impresses with its intuitive time and project management and offers excellent customer support!”
“Quick project bookings and evaluations. Yet a high degree of flexibility. Good modular design. You can easily adapt the system to your own needs.”
“We use ZEP for precise time recording, vacation management and absenteeism. With ZEP, our employees can also record their working hours while working from home, which enabled us to replace several previously used tools.”
“Ideal employee management support thanks to a 360 degree view of employee availability, daily reports and automated vacation and absence management.”
“Comprehensive solution for recording project and working times. In particular, compliance with legal regulations (minimum rest time, break times, maximum working hours, etc.) can be tracked very well. “
“We have been using ZEP for over 10 years to record working hours (billable, non-billable). This is a great basis for invoicing our customers.”
“ZEP impresses with its intuitive time and project management and offers excellent customer support!”
“Quick project bookings and evaluations. Yet a high degree of flexibility. Good modular design. You can easily adapt the system to your own needs.”
“We use ZEP for precise time recording, vacation management and absenteeism. With ZEP, our employees can also record their working hours while working from home, which enabled us to replace several previously used tools.”
What comes together across the organization
Say goodbye to complex Excel spreadsheets of tedious working time evaluation and ensure legally compliant working hours.
Make companies and units directly comparable
Utilization, margins, and billing ratios are generated for each company and across all units from the same data source.
Record travel expenses and receipts directly to projects and customers
Quotes, hours, travel expenses, and external services are processed through to invoicing for every company, optionally in the customer's local currency.
Records that stand up to tax audits and inspections
Invoices and receipts go directly into project-specific financial accounting, ensuring transparency for tax advisors and auditors.
Working hours across all locations in one system
Working hours, overtime, vacation, and absences are managed across all locations with an approval process and can be exported to payroll accounting.
Unified access rights for the entire company
Define your prices, compare planned sales with internal costs and thus get a clear overview of project profitability.
Management reports and outstanding items on command
The AI chat compiles the monthly report with revenue trends, outstanding items, and top clients on command. Included at no extra cost.
Overview of all product lines
ZEP Business includes everything in ZEP Operations and also manages multiple companies.
ZEP Track
Log time to projects and clients – and know exactly where your hours are going.
€12 with monthly payment
ZEP Control
Manage projects with key metrics, capacity utilization, and financial insights – no additional board tool needed.
25 € with monthly billing
ZEP Operations
The entire project lifecycle on a single data basis – from quote to invoice.
€35 with monthly payment
ZEP Business
Organization-wide management across multiple entities.
€45 with monthly billing
All prices per user per month, plus VAT.
FAQs
Frequently asked questions and answers about ZEP.
How does ZEP Professional simplify travel expense recording and billing?
ZEP Professional enables central administration of hourly and daily rates per employee, project and customer. By integrating billing rates directly into the system, administrative costs are reduced and the error rate is reduced. The flexible adjustment of rates to the specific requirements of projects or customers ensures transparent and error-free travel expense reporting.
How does ZEP Professional support project controlling and the evaluation of working hours?
ZEP Professional provides detailed recording of working hours, which enables a precise evaluation of the hours booked for projects and processes. It reduces the effort required for manual entries and offers comprehensive project reporting functions that optimize the tracking of project progress and workload. This gives project managers a clear basis for decision-making for better management and resource planning.
How does ZEP Professional make it easier to plan and manage project hours?
With ZEP Professional, fixed or dynamic planning hours can be stored for every project and process. The software offers central management of planning hours, including target/actual comparisons and notifications when time quotas are exceeded. This increases transparency, reduces administrative costs and enables flexible adjustment to dynamic project requirements.
How does ZEP Professional support precise and efficient project time recording?
ZEP Professional enables detailed recording of working hours at customer, project and sub-project level. It distinguishes between billable and non-billable times and makes it easier to allocate working hours to specific projects and processes. Centralized recording and clear identification avoid inaccuracies and loss of information, which leads to improved billing and project overview.
How many systems can be connected?
Unlimited, in every ZEP product line, with no quota and no tiering by plan. Ready-made integrations exist for DATEV invoices and financial accounting, HubSpot and Salesforce, among others. ZEP's own APIs (REST, SOAP) and single sign-on are included everywhere as well.
Do we have to implement an ERP for this?
No. ZEP Operations consolidates the tools around the project business without replacing your financial accounting. Implementation takes two to three weeks, not months, and you get a dedicated contact instead of a call center.
Does it pay off, or is it just process cosmetics?
The benefit is measurable in billable hours. One customer puts it this way: “By using ZEP, we significantly increased the share of billable hours and grew revenue well beyond the cost of ZEP.” 76% of customers at this tier bill with ZEP, and 25% also use quote creation.
When is ZEP Operations enough, and when do I need ZEP Business?
ZEP Operations steers the project business of one legal entity. ZEP Business steers the entire organization: multiple legal entities, intercompany billing and document management. As long as you run one legal entity, ZEP Operations is enough.
What is the difference between ZEP Control and ZEP Operations?
ZEP Control stops at revenue and costs. ZEP Operations issues the invoice, with quote creation, travel expense accounting, supplier management and the export to project-specific financial accounting. If your project controlling is in place but billing still happens elsewhere, ZEP Operations is the right product line.
Who is ZEP Operations for?
For heads of operations, finance leads, PMO directors or commercially minded managing directors who are responsible for the profitability of the project business and for the tool landscape. Typical triggers are margin and cash pressure, tool consolidation, slow billing or an ERP that is too heavyweight for the project business.
What does Project-to-Bill mean in practice?
Project-to-Bill means that quotes, booked hours, travel expenses, supplier services and invoices sit on one data basis. There is no handover between four tools that can get lost, and no month-end deadline at which someone pulls everything together. The invoice is generated from what was actually booked.
What is ZEP Operations?
ZEP Operations is Professional Services Automation for management consulting, IT consulting and engineering. Quotes, booked hours, travel expenses, supplier services, invoices and the export to project-specific financial accounting run in one system. ZEP Operations costs €29 per user per month on an annual contract, €35 on a monthly plan.
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ZEP is powerful, easy to use and can adapt to your needs. See for yourself!
