HR Management
Everything about a person in one place
Compensation, skills, employee meetings, notes, inventory and tax and insurance data sit right in the employee file, next to working hours, vacation and projects. No second system for the data you need every day.
More than 3,000 companies rely on ZEP
HR data next to hours and projects
Pay, skills, meeting dates and tax class often sit in five places. HR management brings them into the employee file, next to working hours and vacation.
Base pay and allowances in one place
Store base pay as a fixed salary or hourly wage, plus variable components by freely definable types, preset for example with bonus payments, pension contributions, benefits in kind or mobility allowance. The monthly overview shows what is due in which month. When a salary round comes up, you change the compensation for several employees in one step.
Know who can do what without asking around
Maintain a skill catalog with categories and assign skills with proficiency level, comment and proof. Top skills are clearly visible in the employee file, and employees maintain their own skills in their profile. In the ZEP Assistant, the AI chat in ZEP, a question like “Who knows SAP?” is enough.
Prepare meetings, never miss a date
Build your own meeting forms from text fields, yes/no questions, numbers, date fields, selection lists and checklists. You set recurring dates per person, and the dashboard reminds you of the next meeting 90 days in advance. No annual meeting gets forgotten again.
Payroll master data with “valid from” instead of overwriting
Tax ID, tax class, religious affiliation, child allowances, social security number, health insurance fund and pension insurance are stored in ZEP, tailored to Germany. Every change gets a date from which it applies, and the history is kept: a marriage changes the tax class from the month of the wedding, a change of health insurance fund applies from the first of a month. Your payroll provider still runs payroll; ZEP prepares the handover.
Discover the possibilities of ZEP
Get more from HR management
Beyond the four main areas, these five features make the difference day to day:
Ask questions about HR data by chat
The ZEP Assistant reads compensation, skills, notes, inventory and tax and insurance data within your permissions, for example “Summarize Max’s file for me”. It masks the tax ID except for the last digits.
Employees maintain their own data
Under “My profile”, employees see their own file. With HR management, they also store bank, tax and insurance data and their own skills there. That saves follow-up emails and retyping.
Confidential notes right on the person
Record agreements and remarks as a formatted note in the employee file. The author and last change are shown, so it stays clear who wrote a note.
Know who has which laptop
Items handed out, such as laptops, smartphones or keys, are listed on the person with issue and return dates. When someone leaves, you see right away what needs to come back.
Not everyone sees pay and notes
Compensation, skills, notes and employee meetings have their own permissions. By default, admins, controllers and department heads have access; employees and project controlling do not.
More than 3,000 companies already rely on ZEP
The time tracking of choice — from startups to large corporations.
“Ideal employee management support thanks to a 360 degree view of employee availability, daily reports and automated vacation and absence management.”
“Comprehensive solution for recording project and working times. In particular, compliance with legal regulations (minimum rest time, break times, maximum working hours, etc.) can be tracked very well. “
“We have been using ZEP for over 10 years to record working hours (billable, non-billable). This is a great basis for invoicing our customers.”
“ZEP impresses with its intuitive time and project management and offers excellent customer support!”
“Quick project bookings and evaluations. Yet a high degree of flexibility. Good modular design. You can easily adapt the system to your own needs.”
“We use ZEP for precise time recording, vacation management and absenteeism. With ZEP, our employees can also record their working hours while working from home, which enabled us to replace several previously used tools.”
“Ideal employee management support thanks to a 360 degree view of employee availability, daily reports and automated vacation and absence management.”
“Comprehensive solution for recording project and working times. In particular, compliance with legal regulations (minimum rest time, break times, maximum working hours, etc.) can be tracked very well. “
“We have been using ZEP for over 10 years to record working hours (billable, non-billable). This is a great basis for invoicing our customers.”
“ZEP impresses with its intuitive time and project management and offers excellent customer support!”
“Quick project bookings and evaluations. Yet a high degree of flexibility. Good modular design. You can easily adapt the system to your own needs.”
“We use ZEP for precise time recording, vacation management and absenteeism. With ZEP, our employees can also record their working hours while working from home, which enabled us to replace several previously used tools.”
ZEP is Funktionen
Bookable modules
Frequently asked questions about HR management
Frequently asked questions and answers.
What is HR management in ZEP?
HR management is an add-on module that extends the employee file in ZEP with compensation, skills, employee meetings, notes, inventory and tax and insurance data. This puts the data in the same place as working hours, vacation and projects. Employees maintain part of it themselves under “My profile”.
What is the difference between the employee file and HR management?
Employee administration, the employee file and the employee dashboard are included in every ZEP product line at no extra cost. They show master data, working time model, projects, vacation and overtime. HR management is the add-on module that brings in new data: compensation, skills, employee meetings, notes, inventory and tax and insurance data.
How much does HR management cost and which product lines include it?
HR management costs €2.50 per user per month and can be added to ZEP Clock. It is included in ZEP Business at no extra cost. It is not available in ZEP Track, ZEP Control and ZEP Operations. The annual discount applies only to the product line; the add-on price is the same on monthly and annual contracts.
Does ZEP also run payroll with HR management?
No, and that is a deliberate decision. Payroll is legally tied to a certification and stays with your payroll provider. ZEP keeps tax and insurance data with “valid from” dates and hands over hours and absences via export, for example to DATEV.
Does HR management replace our HR system, such as Personio?
No. If you use Personio or another HR system, you keep it. ZEP holds the HR data needed for working hours, projects and billing. The integration with Personio and other systems is included in every product line.
Who can see compensation, notes and employee meetings?
Separate permissions for compensation, skills, notes and employee meetings control that. By default, admins, controllers and department heads have access; employees and project controlling do not. Everyone sees their own file under “My profile”.
Do the tax and insurance fields also apply to Austria and Switzerland?
Today, the tax and insurance fields are tailored to Germany. Compensation, skills, employee meetings, notes and inventory can be used regardless of the country.
Can the ZEP Assistant access HR data?
Yes, read-only and within the permissions of the signed-in user. The ZEP Assistant, the AI chat in ZEP, reads compensation, skills, notes, inventory and tax and insurance data and masks the tax ID except for the last digits. It has no access to employee meetings.
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