Questions and responses

Yes, ZEP complies with the requirements of the European Court of Justice and the Federal Labour Court for legal tracking of working time (September 2022). The data is stored securely in German data centers and meets the strict requirements of the GDPR.

Since the Federal Labour Court ruling of September 2022, employers have been required to systematically record the working hours of their employees. The ruling relates to the ECJ decision of 2019 and is already valid today for all German companies, regardless of size.

ZEP tracks working hours digitally and down to the minute, resulting in manually completed Handwritten time sheets omitted. In this way, you benefit from accurate documentation that is available and can be analyzed at any time. The mobile app Also allows flexible stamping and unstamping — regardless of whether on terminal, tablet or computer.

All data is stored exclusively in ISO-certified German data centers. The software for recording working time from ZEP is “Made in Germany” and meets the highest data protection and security standards in accordance with the GDPR.

ZEP offers three product lines:

• ZEP Clock: from 2€ per user/month (working time recording)
• ZEP Compact: from 7€ (including project time recording)
• ZEP Professional: from 18€ (including project management & ERP functions)

All packages can be canceled monthly and include a 30-day free trial period.

ZEP offers professional functions such as DATEV integration, project controlling, automatic invoicing and comprehensive evaluations. Free apps are usually limited to simple time recording without interfaces or advanced corporate functions.

ZEP runs device-independently and on all devices with an Internet browser — PC, Mac, tablet and smartphone. The mobile app is available for iOS and Android and also works offline. ZEP also offers stationary time recording terminals for rent.

Yes, the ZEP Mobile App works offline and automatically synchronizes as soon as an Internet connection is available. This allows employees to record their times even on the go or on construction sites without WiFi.

ZEP is particularly quick to implement. Our product specialists will personally support you during onboarding from the very first second.

No, ZEP is designed so intuitively that no special training is required for easy use. Nonetheless, our product specialists will support them during onboarding right from the start. For other questions about the setup and further topics, we also offer webinars. Our Help Center and the support team are also available to answer any questions you may have.

With ZEP, breaks and special periods can be configured flexibly and in compliance with the law. You can activate automatic break deductions and save individual surcharges for special working hours, which enables seamless and secure billing.

Yes, ZEP covers all working time models in working time recording: full-time, part-time, flexitime, shift work and flexible working hours. Break regulations, overtime supplements and individual agreements are automatically taken into account.

Yes, ZEP is perfect for hybrid work models. Employees can digitally stamp in and out from anywhere — in the office, remotely or with customers.

As a system for time tracking, ZEP provides you with a variety of predefined reports for projects, employees and customers. You can easily customize and automate reports so that tasks such as reminding you of missed working time entries or special project overviews can be created efficiently.

ZEP has direct interfaces to all common payroll programs such as DATEV, Lexware and many more. The recorded working hours can be exported automatically, which significantly reduces payroll costs.

Yes, in the appropriate configuration (ZEP Compact or ZEP Professional), ZEP is suitable for Project time tracking. You can assign working hours directly to projects and customers, store hourly rates and automatically generate invoices. Ideal for agencies, consultancies, IT service providers and law firms.

ZEP offers seamless integration using SOAP and REST standards. These enable the efficient exchange of data between ZEP and other systems such as ERP, CRM, HR, etc.

The supported operations include creating, querying, changing and deleting time entries, as well as creating, querying and modifying projects, customers and employees.

The Personio interface makes it possible to connect personal data to ZEP. In doing so, you determine which data is maintained in which system. The transfer includes all ZEP time bookings, including the legal break regulation in accordance with the Working Hours Act.

By connecting memtime to ZEP, digital activities in everyday working life are measured fully automatically. The simple linking of account creation, the import of ZEP projects to memtime and the automatic measurement significantly optimize time recording.

The additional module “Export for Accounting” allows you to easily and error-free transfer of invoices and costs (receipts, additional food expenses, km money) created with ZEP to your accounting department. It offers both general export and special configurations for DATEV and Lexware.

The HubSpot interface synchronizes company profiles and contacts from HubSpot to ZEP. It provides a configurable connection to your existing HubSpot and simplifies the workflow for creating new projects in ZEP.