This change in the employment relationship - the employer becomes the client - has clear consequences for project management and controlling in the companies concerned. Instead of creating a payroll, these companies must first check the invoices of their external employees and then invoice them to their client.
In order to automate and thus simplify this usually manual and time-consuming process, provantis offers the module "Freelancers" for its time recording solution ZEP.
In many companies that increasingly rely on external employees, invoice verification is still done manually. The same questions have to be answered for every incoming invoice:
With the additional module "Freelancers" it is possible to create a so-called cost accounting for each external employee. The hourly and daily rates agreed for the respective job can be stored there. These are then linked to the hours worked recorded via ZEP and thus result in an up-to-date and precise list of what the respective external employee may charge with the next invoice. For invoice verification, it is therefore sufficient to compare the received invoice with the corresponding cost statement in ZEP. Errors and discrepancies in the billing thus become clear at a glance.
Companies that would like to simplify the accounting of external employees and freelancers even further can do so by not only using the cost accounting created in the ZEP module for invoice verification, but also automatically creating a credit note from it, on the basis of which the external employee is then billed and paid.
This method not only saves time for invoice verification, but also relieves the external employee of the time-consuming work of having to create an invoice himself with corresponding proof of the work he has done. In addition, the created credit notes can be automatically transferred to the company's financial accounting solution via the ZEP Export module. It is then also possible to store special expense accounts and BU keys for freelancers.
Conclusion: The ZEP add-on module "Freelancers" offers all parties involved in the accounting process advantages in the accounting of freelance activities:
Further information on the ZEP module "Freelancers" is available at the ZEP website available.