Project time recording for agencies
With ZEP's flexible project time tracking, you can make room for more creativity in your agency. With a centralised tool and automated work processes, you can keep the upper hand between spontaneous client requests and pressing deadlines.
30 days non-binding
For 20+ years, agencies have been at the core of our 1,800+ corporate clients and are boosting their team performance with ZEP!
Recording working hours on agency projects
ZEP brings digital time recording into your everyday agency life - because project time is also money:
- Stamp mobile time recording via app or add manually
- Automated attendance and absence management
- Transparent customer communication thanks to detailed time sheets
- Plan and book cross-functional teams for parallel projects
- Scheduling & billing of freelancers together with internal colleagues
- Project-related evaluation & final accounting at the push of a button
Project management for agencies
Our tool gives agencies the opportunity to take their entire project management to the digital level:
- Scan travel expense receipts digitally while travelling
- Record and analyse project and working hours quickly and easily
- Simple recording & allocation of billable hours to projects and customers
- Create digital quotation templates quickly and standardised and send them in just a few minutes
- Analysing time data for efficient resource planning
- Automated text modules for efficient invoicing
Project business centralised & digital in the agency
ZEP supports agencies in automating manual tasks - leaving more time for creativity:
- Always keep an eye on project costs and planned budgets
- Transparent overview of personnel capacities through utilisation curves
- Precise cost allocations between departments of large agencies
- Comply with legal requirements for recording working hours
- Integration of freelancers into the internal teams for holistic analyses
- Store commissioned offer items as new projects in ZEP at the click of a mouse
Whitepaper for agencies
Do you finally want more time for creativity in your agency? In this white paper you can expect exciting insights on the following topics:
- For which agencies and use cases ZEP is particularly suitable
- The path to digitalised project controlling from A to Z
- Accurate invoicing & efficient budget planning for successful creative projects
- Presentation of the ZEP add-on modules from resource planning to invoicing
- Legally compliant time recording of working and project times
- and much more.
Hosting and development in Germany
Can be cancelled at any time - no minimum contract period
Wishes or questions? We will help you directly!
FAQ - Project time recording for agencies
What is ZEP?
ZEP is an innovative project time tracking software that allows you to record working hours, project times and travel expenses in real time. This software offers a variety of modules to optimise your work processes and increase efficiency in your agency. ZEP is based on a modular principle where you only select and pay for the modules you need.
Why project time recording?
Project time tracking is crucial for keeping control of costs and increasing efficiency in your agency. It allows you to optimise work processes and ensure that you and your team are always on time. ZEP gives you a transparent overview of your workflows and helps you replace manual tools such as Excel to save time.
Can I assign working time to projects or customers?
Yes, with ZEP you can allocate your tracked time to different projects or clients. This allows you to track exactly how much time is spent on specific projects or customers, which is very important for billing and project management.
Can I integrate ZEP into my existing IT infrastructure?
Yes, ZEP is flexible and can be integrated into your existing IT infrastructure. In addition to our standardised ZEP interfaces (SOAP & REST), we are also constantly connecting new partners with direct interfaces. From Hubspot & Personio to Salesforce - for data exchange with the rest of the world.
Can I plan a project from start to finish?
Yes, ZEP supports you in planning and managing projects from A to Z. You can record working hours, plan resources, keep an eye on budgets and even create project-related invoices. This enables comprehensive project realisation and management.
Can my employees enter receipts via ZEP?
Yes, your employees can enter receipts digitally via ZEP. This simplifies & speeds up the reimbursement of expenses. These costs are recorded in real time and contribute to transparency.
We are a small agency and therefore still often work with freelancers. Can we still use ZEP?
Yes, ZEP can also be used with external employees such as freelancers. You can schedule external professionals for various parallel projects and carry out invoicing directly via ZEP. The software offers the option of storing quotation items as new projects and supports the integration of freelancers into your projects.
Over 1,800 satisfied customers are already using ZEP. You too can rely on ZEP now!