Project digitisation for consultancies & consulting teams

Made by consultants for consultants. That's why expense recording, capacity utilisation management and project billing are our native language. With ZEP, document chaos, missing project times and manual reporting and billing are a thing of the past.

30 days non-binding

ZEP Consulting Time Recording Management Consultancy2

For 20+ years, consulting companies have been at the core of our 1,800+ corporate clients and have increased their team performance with ZEP!

Time recording for projects and customers

Always obtain project times on a daily basis or specifically

Are project times recorded too late and are they often incomplete? ZEP always ensures up-to-date time accounts:

  • Intuitive web-based user interface & mobile time recording
  • Working time recording for specific projects, customers & activities with flexible minute grid
  • Automated check of incomplete times with reminder function
  • Stamp times on project favourites and thus record them live
  • Approval of project times by users and control by project managers and executives
  • Smart features for break times, travel times and multiple recording
Test ZEP Project Time Recording free of charge

Digitising projects in consulting

Project controlling with digitalised processes

Are manual processes proving to be project time wasters? Simply map the following processes in ZEP:

  • Record project receipts and travel expenses digitally, also conveniently via smartphone
  • Project analyses at the touch of a button or automatically by e-mail to internal and external parties
  • Automated project management by combining planning figures and master data
  • Prevent cross-project scheduling and incorrect bookings
  • Reporting both according to target figures and target amounts to optimise the project margin 
Project time recording Consulting vouchers
Manage projects completely digitally

Control project transactions from quotation to invoice

Do your processes go beyond recording and analysing project costs? ZEP offers so much more:

  • Digital invoicing of projects and automated invoice dispatch at the touch of a button
  • Plan and proactively manage personnel resources and task packages
  • Requesting and managing holidays and absences
  • Manage freelancers directly in ZEP and record expenses
  • Integration with CRM and HR systems and much more for synchronised data maintenance
Project time recording Content 3

Whitepaper for management consultancies

More insights in the whitepaper

Would you like to know how you can digitise your project business with our software? In this white paper, you can expect exciting insights on the following topics:

  • Which consulting firms and use cases ZEP is particularly suitable for
  • The path to digitalised project controlling from A to Z
  • Presentation of the ZEP add-on modules from quotation to invoicing
  • Possibility of cross-functionality including team planning across several projects
  • Paperless travel expense recording and accounting incl. sales forecast
  • and much more.
ZEP is GDPR compliant
Made in Germany

Hosting and development in Germany

Flexible ZEP
Full flexibility

Can be cancelled at any time - no minimum contract period

ZEP Support
Personal support

Wishes or questions? We will help you directly!

FAQ - Project time recording for consultancies & consulting teams

ZEP stands for time recording for projects and offers with the two products ZEP Professional and ZEP Compact a powerful and intuitive software solution for project-oriented working time recording, travel expense accounting, project planning, project controlling, resource planning, invoicing and much more.

Because time is money. Your focus should be on your daily business and not on administrative activities. Especially if you work for your customers and clients on a project-oriented basis and ultimately invoice your working hours, it is important for the successful implementation of the project to have an overview of the hours worked at all times and to account for them precisely and completely. Excel sheets or timesheets quickly become confusing, error-prone and time-consuming to handle and evaluate.

Yes, this is possible without any problems and is a core component of ZEP. It is also possible to add project times. Individual projects can be created as desired, so that there is one specific project for one client.

In an increasingly digitalised corporate world, we want to ensure that ZEP harmonises with the rest of your IT infrastructure. In addition to our standardised ZEP interfaces (SOAP & REST), we are also constantly connecting new partners with direct interfaces. From Hubspot and Personio to Salesforce for data exchange with the rest of the world. Find out everything about ZEP interfaces.

Yes, with the travel expenses module, your consultants record their travel data together with the project times. Receipts such as hotel bills, taxi receipts or train tickets can be easily assigned to the respective projects or customers. As the person responsible, you determine the travel expense rules for charging on per project.

Yes, with the planned hours module you can define hours and services even before the project starts. This not only ensures needs-based project planning, but also enables your consultants and project managers to carry out professional project controlling.

Yes, if you work together as a team in one and the same ZEP, you can directly mark freelancers as such, store internal hourly and daily rates per external consultant and/or project and select whether a freelance consultant issues invoices or receives credit notes.

What our customers say

Over 1,800 satisfied customers are already using ZEP. You too can rely on ZEP now!