Travel expense report template for Excel & PDF
With this travel expense template, you can easily and free of charge prepare your travel expense report with Excel. The template queries all relevant data and calculates the total cost of the trip from travel costs and other expenses such as meals and accommodation costs.
Use cases for the travel expense report template
Travel expense accounting per employee
Automatic calculation of all expenses
Have the travel expense form signed and authorised
- Documentation of travel expenses via Excel or paper
- Includes travel costs, catering costs, accommodation costs and ancillary costs
- Standardised travel expense template simplifies the accounting and processing of travel expenses in the company
- Formulas stored in the document help with precise billing
FAQ's - Frequently asked questions about the travel expense form:
How do I use the free travel expense template in Excel or PDF?
- Once the date of the activity has been entered, the day of the week is automatically added and, in the case of a Saturday or Sunday, the row is coloured light grey
- A date outside the travel period is not permitted
- The total costs are calculated automatically
- The totals of the individual categories are displayed at the end of the table
What are the advantages of a travel expense form template?
A well-structured travel expense form ensures accuracy and documentation, transparency and compliance, efficient accounting and cost control.
Does travel expense accounting with Excel make sense?
Yes, because with this travel expense template in Excel you can record all data and expenses for the business trip in one document. All relevant figures are calculated automatically and you can record everything with ease.
Does ZEP offer an option for recording travel expenses?
Yes, ZEP offers a practical way of accounting for travel expenses. With the Travel expenses module record your travel data together with your working hours. For simplified accounting of your expenses, assign receipts such as hotel bills, taxi receipts or train tickets to a project.
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Easily settle travel expenses with ZEP
As the number of employees grows, the manual accounting of travel expenses becomes increasingly time-consuming. With travel expense accounting in ZEP, you can easily enter travel data and allocate the corresponding invoices.