Travel expense reporting at the touch of a button
Travel expense report
Track your travel data together with your working hours. For a simplified accounting of your expenses, assign receipts such as hotel bills, taxi receipts or train tickets to a project.
30 days non-binding
Document entry
Simple recording of external costs
Third-party costs such as travel expenses are recorded as receipts and allocated to projects and customers:
- Tracking on the move possible with our iOS and Android app
- Several individual amounts per receipt possible, also at different tax rates
- Travel expenses arrangements for on-charging per project possible
- Automatic currency conversion into the customer currency
- Different service date possible for e.g. pre-booked flights
- Allocation of documents possible to attach original receipts or invoices
Additional expenses for meals
Automatic calculation of VMA
ZEP prepares the complete cost accounting incl. VMA
- Definition of work locations with the corresponding flat rates
- Configurable percentage deductions for meals received
- Definition of vehicle types with km allowance and passenger allowances
- Application of the 70/30 rule for the deductibility of entertainment receipts
- Midnight regulation for business trips lasting several days and shift work
- Further invoicing of the VMA to the customer configurable per project
How to digitise your travel expenses:
- Step: Mobile upload of receipts and travel data on smartphone or desktop
- Step: Automated charging of travel expenses to customers and reimbursement to employees
- Step: Professional project controlling including travel expenses and standardised export to the accounting department
Invoicing
Popular Add-on module
- Creation of invoice items for vouchers and additional subsistence costs
- Reporting of additional subsistence costs and receipts in the invoice annex
- Generation of a document PDF as an invoice attachment
Export for accounting
Popular add-on module
- Standardised cost export for easy data transfer
- Compatibility with DATEV, Lexware and other systems
- Support of the export of vouchers for DATEV