Work time tracking

Focus on mobile time recording: advantages and apps

Mobile time recording apps are indispensable in a changing working world, enable accurate time recording and offer several advantages. The ZEP app is a convenient solution with a wide range of functions.

Focus on mobile time recording: advantages and apps

In a constantly changing world of work, where independence and mobility are becoming increasingly important, the Flexible working time recording has become an indispensable tool for many companies. Thanks to developments in technology and the availability of mobile apps, there are now a variety of ways to track time and projects in real time - no matter where you are. In this blog article, we will take a closer look at the benefits of mobile time recording, focussing on the relevant apps.

Table of contents - What you can expect:

Mobile working time recording via app
Advantages of compulsory time recording
5 apps for mobile time recording

Mobile working time recording via app: the most important functions & advantages

Mobile apps for time tracking offer various functions that make it easier for your company to accurately track the working hours of your workforce in order to ultimately draw the right conclusions. Here are some of the most important features:

Simple recording of working times
Time tracking apps allow your employees to record their working hours easily and quickly, no matter where they are. Your team can enter their working hours directly in the app or start and stop them at the touch of a button.

Location determination
A mobile time recording system can also record the location of your employees when they track their working time. This function can be particularly useful if you have employees working in the field who need to record their working time at different locations. Attention: When recording working hours via GPS, it is necessary for your employees to be able to activate GPS recording independently. To do this, they must have the appropriate authorisations in the application and be able to switch this authorisation on and off. GPS recording is therefore based on the voluntary consent of the employees.

Compliance with compulsory time recording
(Mobile) time recording is now an important part of a successful business model and can help to reduce your labour costs and increase productivity. As recording and documenting working time is mandatory according to the BAG's time clock judgement, apps offer an easy way to comply with the legal requirements.

Do you still see time recording as an "annoying evil" or "monitoring by the employer"? That doesn't have to be the case. After all, the time recording obligation is particularly beneficial for employees. Various advantages with it:

Improved accuracy
The use of mobile apps for time recording can improve the accuracy of working time recording. Employees no longer have to record their working hours manually, which greatly reduces the likelihood of errors.

Productivity increase
Mobile apps for time tracking can also help increase your productivity, as you can record your working time directly in the app. This saves time and allows you to focus 100 per cent on your work.

Effective project management
Using mobile apps for time tracking can also make it easier to manage your projects. As a company, you can accurately track your employees' working hours and ultimately bill projects more easily and reliably.

Flexibility and mobility
As an employee, you can record your working hours from anywhere as long as you have access to the app. This increases your flexibility and mobility and makes work easier, for example in the field or at work. Time recording in the home office.

Mobile time recording with the ZEP apps

5 apps for mobile time recording at a glance

An efficient time recording app makes it easy to record working hours, comply with Breaks in accordance with labour law and stopwatch overtime tracking, often with additional features such as holiday management and GPS tracking. There is a wide range of software to choose from, so we present our favourites and help you find the best option for your needs.


The ZEP app for iOS and Android offers a mobile solution for recording project times and travel expenses. The management of projects, employees and customers as well as standardised evaluations - such as Calculate remaining leave - are carried out via the web front end. These functions give you maximum flexibility in your day-to-day business:

→ Record project times directly with your individual presettings from ZEP.

→ Add receipts with image or PDF attachments.

→ Record absences such as holidays, illness or time off in lieu.

→ Start/stop function for favoured projects.

→ Recognise meals for the calculation of additional meal expenses.

Further features:

→ Transfer project information and assignments from ZEP.

→ Login with ZEP access data or an individual QR code.

→ Edit existing times and receipts at any time.

→ Copy and delete functions for individual time bookings or entire days.

→ The app is available in German and English.

Note: Login to the app requires an active licence from ZEP Compact or ZEP Professional. The app cannot be used without this licence. Here you can access the free 30-day trial version.


With the ZMI app, you have your mobile booking tool for simple personnel time recording with you wherever you go. The app is suitable for working and travelling times in the field as well as for order and project times in the assembly and service sector. It enables the digitalisation of HR processes, the integration of mobile employees and avoids the tedious recording of data on paper. Available for iPhone, iPad and Android devices


The Crewmeister app enables attendance times to be recorded even without an internet connection. With a simple click, employees can log in and mark their time off. It is possible to start breaks independently or for the HR department to set fixed break times via the Crewmeister software. To avoid possible Proving working time fraudthe time recording app offers the option of tracking the location using GPS. This makes it possible to confirm the presence of employees to customers.


Clockodo's time tracking app is available for both iOS and Android and is aimed at small and medium-sized companies. In addition to recording working hours, the app allows you to save customer and project data and track working hours on projects to the second. An overview shows the working hours of the last seven days as well as the duration of the respective breaks. All activities in the app are synchronised in real time with the main Clockodo account.


clockin also provides a comprehensive app for time recording, which can also be customised with colours and the company logo. The team's locations are irrelevant, which is why this app is particularly suitable for companies with employees working from home or freelancers. The app can also be used in offline mode. If desired, timesheets for all employees can be automatically created as an Excel file for documentation purposes.


Clockify's time tracking app makes it possible to record working hours across different projects. Working hours can be tracked in real time and recorded in a weekly timesheet. It is also possible to manage tasks, shifts, time off, holidays, invoices and expenses. In addition, the app offers the option of creating and exporting analyses and reports.


With increasing digitalisation and flexibility in the world of work, mobile apps for time recording are indispensable for your company. They offer precise recording of working time and enable flexibility that has a positive impact on your efficiency, productivity and legal compliance.

Using such apps allows you to comply with legal requirements, minimise potential legal risks and improve the accuracy and efficiency of your working time management at the same time. Consider mobile apps for time recording as a strategic tool to optimise your processes, increase productivity and achieve long-term success.

Tanja Hartmann CEP

Tanja Hartmann

Content Marketing Manager at ZEP

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