Project management

Time recording as burnout prevention - 5 measures

In our hectic working world with constant availability, burnout prevention is becoming increasingly important. Effective time recording plays a central role here, not only for productivity, but also as protection against burnout.
ZEP Blog Time recording

In our fast-paced working world, which is characterised by constant availability and high pressure to perform, the topic of burnout prevention is becoming more important than ever. Companies are increasingly recognising the key importance of identifying and minimising mental stress in the workplace at an early stage in order to protect the well-being and health of their employees. In this dynamic environment, effective time recording is proving to be a decisive factor that can not only increase the productivity of your team, but also act as a preventative measure for burnout prevention. At the centre of this analysis is the question of how time tracking software can make a significant contribution to maintaining mental health in the workplace. A closer look at the connections between time tracking and burnout prevention reveals not only efficiency gains, but also an effective protective shield against the increasing challenges of today's working world. Let's find out together which measures are crucial for burnout prevention and how you can implement them in your company.

Interesting facts about burnout

How do we define burnout? Well, to summarise, burnout is the result of prolonged stress and overload, which leads to comprehensive exhaustion on an emotional, mental and physical level. Important: Burnout does not only occur in professional life, but can also occur "privately", but has a corresponding effect on professional relationships. People affected by burnout often experience feelings of emptiness and hopelessness, accompanied by difficulties concentrating on work and daily tasks.

Relevance of burnout prevention in companies

The implementation of effective burnout prevention is essential in today's demanding working environment. The well-being and mental health of your employees have a significant impact on their identification with and overall performance for the company. You should therefore recognise the urgency of burnout prevention and take proactive measures to create a healthier working atmosphere. One key aspect is the early identification of burnout symptoms. Employers who are able to recognise these signs can intervene and provide their employees with the necessary support before the situation worsens. The following symptoms may indicate burnout:

  • Persistent fatigue
  • Reduced motivation
  • Cynicism
  • Withdrawal from work / increased error rate

Companies that pay attention to these signs can address the problem promptly and develop strategies together with the affected employee to minimise risk factors for burnout. This proactive approach not only contributes to the wellbeing of your employees, but also promotes an engaged and productive workforce that sees itself not just as a number in a company, but as a human being recognised by the employer.

In order to recognise burnout symptoms in your employees, you need to observe their behaviour closely. You should not ignore abnormalities such as increased absenteeism, increased mistrust of colleagues and superiors, reduced performance or social withdrawal. It can be helpful to seek a dialogue with affected employees and listen carefully. Through open communication and empathetic enquiries, the first signs of a possible burnout can be recognised. If this is the case, it is crucial not to leave your employees alone, but to seek professional help from trained specialists. In many cases, it is helpful to bring an external person - who is not involved in day-to-day work - on board and let them lead the conversation. Sometimes employees feel inhibited or restricted in discussing problems with their line manager. A discussion with an external person is often easier.

Mental stress in the workplace

Mental stress in the workplace can have a variety of negative effects on your employees. In particular, high work pressure, long working hours and a lack of support from superiors or colleagues can lead to considerable stress. Your employees can suffer from severe stress and pressure, which can lead to psychological and physical complaints. Depression, anxiety, sleep disorders and exhaustion are just some of the possible symptoms that can occur with mental overload. Other effects can include an increased error rate, lower productivity and increased absenteeism.

In addition, mental stress can also lead to a poorer working atmosphere and an altered working climate. Tasks in which there is absolutely no interconnectivity with the tasks of other employees and everyone just works on their own can lead to a feeling of isolation among your employees. This in turn has an impact on collaboration and ultimately the overall performance of your organisation. It is therefore very important to take measures to minimise psychological stress.

Gaslighting can also be another, not so rare form of stress. Many employees suffer from this when their line manager gives them task A, the employee completes it and then suddenly the line manager would rather have task B (and in the worst case scenario cannot even remember having given task A for processing).

Avoid burnout: Suitable preventive measures

The implementation of effective preventative measures plays a crucial role in managing and mitigating burnout in the workplace. An effective approach to this is the introduction of comprehensive stress management programmes. These programmes aim to teach employees stress management techniques and provide them with the necessary skills to successfully manage their workload. By providing stress management workshops, training and resources (e.g. local gym membership), you can equip your employees with the tools they need to recognise and manage burnout early, before it becomes a serious problem.

Another important measure to prevent burnout is to promote a supportive and positive work environment. This can be achieved through open communication, implementing team-building activities and building an organisational culture that values the work-life balance of its workforce. Organisations where all team members are encouraged to voice concerns or seek support from colleagues and superiors can establish a sense of belonging and significantly reduce the risk of burnout. In addition, regular breaks, encouraging physical activity and access to wellbeing programmes can contribute to a healthy and resilient workforce. Integrating the following measures can significantly help to reduce burnout in your organisation:

Measures and benefits of burnout prevention

Workplace burnout prevention

Workplace health promotion plays an essential role in burnout prevention. It includes the implementation of various strategies and initiatives to improve general well-being in the workplace. These measures aim to create a healthy working environment and support employees in maintaining a healthy work-life balance.

A central aspect of workplace health promotion is the promotion of physical health. This includes offering fitness programmes, encouraging regular exercise breaks and providing healthy eating options. By encouraging your employees to prioritise their physical health, you can reduce the risk of burnout and increase the overall productivity of your team. In addition, mental health support is a crucial component of workplace health promotion. By addressing both the physical and mental aspects of employee health, you can create a positive and supportive work environment that promotes the overall well-being of all employees.

Burnout prevention through workplace design

As we explained in one of our already described in detail in the last article workplace design is also of crucial importance. Not only in terms of ergonomics and physical health, but above all with regard to mental health. After all, a healthy mind lives in a healthy body. By effectively planning and structuring tasks and work processes, you can minimise potential stress factors. Another crucial aspect is a balanced workload that enables your employees to utilise their working time wisely and avoid unnecessary stressors.

Clear communication within your organisation is also essential to avoid misunderstandings and conflicts. An open and transparent communication culture promotes trust and cooperation between your employees. Technical aids can also be used to improve the organisation and design of work. Project management tools and Time recording software, such as that from ZEPThe overtime account, for example, enables more efficient working methods and early detection and avoidance of overload situations. By creating an individual overtime account in ZEP with the Overtime, Absence & Leave Module overloads can be identified at an early stage and appropriate measures introduced to minimise them. And so that you always have an overview of how your employees are utilised and which tasks are due next, the ZEP resource planning module the opportunity to plan your projects with foresight.

Time recording prevents burnout

The results of the BAuA working time survey 2019 (Federal Institute for Occupational Safety and Health) reveal a close link between the recording of working hours and burnout prevention. According to the study, time recording not only serves the structured organisation of work processes, but also has a decisive influence on work-life balance. The study also makes it clear that the majority of employees in Germany are already benefiting from working time recording. 80 per cent of those surveyed who work in a company stated that they record their working hours. It is striking that people without time recording reported more frequent overtime and break absences. Recording working time therefore acts as a safeguard against the dissolution of time limits and allows your employees greater time flexibility.

Especially when working from home, where work and private life often become blurred, recording working hours is becoming increasingly important. It not only makes working hours transparent, but also protects against excessively long working days. For remote teams in particular, the implementation of a Software solution for time recording which offers a wide range of functions. ZEP is one of the market leaders here, as the tool can map your entire project management process in addition to classic working time recording - from preparing quotations to project controlling and digitalised invoicing.

What's more, the BAuA results show that recording working time is a key element of health-promoting workplace organisation. Your employees benefit from fewer time constraints, greater room for manoeuvre and a clear separation between work and rest time. Have you already taken steps to prevent burnout in your company, but not thought about time recording? ZEP can help you with this. You can register for our Register for a 30-day trial version and put the software through its paces.

Tanja Hartmann CEP

Tanja Hartmann

Content Marketing Manager at ZEP

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