HR WORKS integration for time recording and personnel administration
Working hours, absences and employee data are automatically synchronized — between ZEP and HR WORKS. HR WORKS remains the leading system for personnel data, ZEP takes care of precise project time recording. No more manual reconciliation and double data maintenance.
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Benefits of HR WORKS integration
From personnel management to project time recording — fully automatically and without loss of data.
Automatically synchronize employee master data
- Names, e-mail addresses, cost centers and more flow automatically from HR WORKS to ZEP
- New employees in HR WORKS are automatically created in ZEP — without manual setup
- HR WORKS remains the leading system — changes there have a direct effect on ZEP
Make project times available centrally in HR WORKS
- Working hours entered in ZEP are automatically transferred to HR WORKS
- No double entry — hours are consistent and up to date in both systems
- Bookings from ZEP are clearly marked as such in HR WORKS
Reliably reconcile absences
- Absences and absences are synchronized between ZEP and HR WORKS
- Holiday calendars and reasons for errors are taken into account across systems
- Manual entries and transfer errors are reduced to a minimum
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How to configure the HR WORKS interface
Connect HR WORKS to ZEP
The setup is done in just a few steps. To do this, you need API access data from HR WORKS — consisting of Access Key ID and Secret Access Key. You create these in HR WORKS under Admin > Basics > HRworks API (requires the API administrator role).
You then enter the login data in ZEP under Administration > Interfaces > HR WORKS One. Finally, put under Administration > System > Tasks Start a new HR works task — from then on, the synchronization runs automatically.
FAQ
Frequently asked questions and answers about ZEP HR WORKS integration.
Who is HR works integration with ZEP suitable for?
The integration is suitable for service and consulting companies that use HR WORKS for personnel administration and ZEP for project time recording. In particular, you benefit teams that maintain employee data centrally in HR WORKS, precisely record project times and completely eliminate the manual reconciliation between HR and time recording.
What do I have to consider when setting up the HR WORKS interface?
For smooth synchronization, you should ensure that holiday calendars are created in ZEP, reasons for errors in HR WORKS have the same name as the abbreviations in ZEP, and that the start date for the HR WORKS module and the Absences & Overtime module is set correctly. Create the API credentials in HR WORKS under Administrator > Basics > HRworks API.
Does HR WORKS synchronization work both ways?
Only partially. Employee master data flows exclusively from HR WORKS to ZEP — HR WORKS is the leading system here. Conversely, project times are only transferred from ZEP to HR WORKS. Changes in HR WORKS have no effect on recorded times in ZEP. This clear separation of direction ensures that both systems remain consistent.
Are new employees from HR WORKS automatically created in ZEP?
Yes Once user import is activated, ZEP recognizes new employees in HR WORKS and creates them automatically — including all synchronized master data. Newly imported users first receive limited user rights and must then be provided with the desired permissions in ZEP.
Which data is synchronized between HR WORKS and ZEP?
The integration automatically transfers employee master data such as name, email, address, cost center, date of birth and profile picture from HR WORKS to ZEP. In the other direction, ZEP transfers recorded project times to HR WORKS. Absences and absences are also compared between the two systems, provided that the holiday calendar and reasons for failure are correctly configured.
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