Comparison: ZEP vs PACS
What are your individual requirements and which solution best suits your needs?
ZEP Professional vs PACS
ZEP Professional is a comprehensive project management and time recording solution that offers companies a flexible and customisable platform. With functions such as comprehensive time recording, project management, customer management, quotation creation, invoicing and ticket functions, ZEP Professional enables efficient organisation and processing of projects.
PACS is a software for project controlling and ERP that combines a variety of functions. These include project management, contact management, project controlling and reporting tool, customising tool, project time recording, travel expense accounting, project acquisition/CRM, project planning and resource planning as well as project accounting. The solution can be used via browser or app.
|
✓ = Function is included ✓ = Function can be added |
ZEP | PACS |
| Personal customer support by telephone | ✓ | ✓ |
| 30-day free trial version | ✓ | ✓ |
| Maximum number of users | Unlimited | unknown |
| Maximum number of projects | Unlimited | unknown |
| Price | 20€/user | Module-dependent |
| Work time tracking | ✓ | ✓ |
| Staff management | ✓ | ✓ |
| Project time tracking | ✓ | ✓ |
| Customer management | ✓ | ✓ |
| Holiday management | ✓ | ✓ |
| Travel expense report | ✓ | ✓ |
| Customised cost accounting | ✓ | ✓ |
| Resource planning | ✓ | ✓ |
| Invoicing | ✓ | ✓ |
| Automated analyses and reports | ✓ | ✓ |
| Customisable with company logo and CI | ✓ | ✓ |
| Single sign-on | ✓ | unknown |
| Smartphone App | ✓ | ✓ |
| Terminal | ✓ | unknown |
| Flexible contract terms | ✓ | unknown |
| Modular expansion of functions possible | ✓ | ✓ |
Software comparison: ZEP vs PACS
Add-on functions
Both ZEP Professional and PACS are Modular designso that a high degree of customisation is possible and specific requirements can be covered. In addition to the standard basic functions, additional function packages such as an integrated HYPERLINK "https://www.zep.de/reisekosten/" travel expense report or automated HYPERLINK "https://www.zep.de/rechnungsstellung/" invoice generation can be booked. ZEP Professional and PACS therefore offer the right solution for different company sizes and industries without the customer having to pay for functions that are not required.
Time recording, project time recording
PACS is primarily a solution for project management and time recording on projects. In addition, pure working time can also be recorded, whereby the statutory break regulations are already preset. While the function of the Work time tracking While PACS requires an additional charge, this is one of the main features of ZEP Professional and is already included in the basic package. This means that a real-time overview of the actual working times is always possible and these can be analysed in a variety of ways. For this purpose, ZEP Professional also offers - for a favourable monthly rental price of just €15 - a Time recording terminal which can be used on site for clocking in and out. The stamped times can then also be automatically assigned to projects. This makes it possible to compare attendance times with project times in order to gain more in-depth insights. ZEP Professional time recording therefore offers a wider range of functions than PACS.
Project management
Projects can be created and managed in both systems. It is possible to create different projects with the corresponding basic data as well as the assigned tasks and sub-projects. Detailed analyses of ongoing and completed projects are available in PACS and ZEP Professional. In addition, it is possible to record work locations and activities for projects as well as the clear assignment of project managers and project staff in both systems.
Customer management
PACS can be used to manage customer data and contact persons. ZEP Professional also offers the option of storing key account managers in order to create clear responsibilities and ensure optimal customer care.
Prices & Receipts
In PACS and ZEP Professional you can Hourly and daily rates can be deposited. In addition, both systems enable international operations, as it is possible to work with different exchange rates and foreign currencies. Automated revenue and turnover analyses are just as possible as the mapping of receipts and external costs. ZEP Professional also contains internal cost rates for calculating profitability, which enable detailed analyses. Surcharges for certain times, such as night work, are not possible in PACS, but are possible in ZEP Professional.
Offer
Both PACS and ZEP Professional offer the option of automatically creating and managing quotations. Standardised processes can be used to create quotation documents and individual templates can be stored. In this way Offers can be sent directly to the customer without much manual effort. If a quotation is accepted, the corresponding project is automatically created and you can start working on it straight away. Project time tracking be started.
Invoicing
PACS and ZEP Professional enable the creation of invoices. The company's own stationery can be used to ensure recognition value. Machine-readable invoice formats are also taken into account. An integrated approval process and a reminder system ensure a smooth billing process. Unlike PACS, ZEP Professional reminds you of billable services to ensure that all projects are completed on time. Bills can be created automatically and sent by e-mail. It is also possible to document and analyse incoming payments for accounting purposes. The functional diversity of ZEP Professional therefore goes beyond the possibilities of PACS.
Project planning
The Resource planning is an essential part of project planning. This task can be carried out with PACS and with ZEP Professional. It is possible to monitor capacity utilisation both graphically and in tabular form and to compare planned and actual working times. In addition, employees can be scheduled for individual projects as well as for several projects at the same time in order to obtain a comprehensive overview.
Travel expense report
The processing of the Travel expense report is also possible directly in both tools. Meal expenses can be recorded, reimbursements paid out to employees and different tax rates and country-specific regulations can be taken into account. Employees can submit any number of receipt types, which in turn can be invoiced directly to the customer on a project-specific basis.
Tickets, tasks & to-dos
For agile companies, the ability to create project tickets and subtasks with ZEP Professional, book time on them and invoice them is particularly interesting. In addition, the Ticket system The PACS system is supplemented by optional customer access, clearly defined status transitions and configurable prioritisation. These functions are not available with PACS.
Departments, Branches, Locations
In contrast to PACS, ZEP Professional enables the flexible design and expansion of complex company structures. Additional locationsparent company or subsidiaries can be mapped in the system. In addition, analyses can be carried out by department, branch or location as well as for internal cost allocation.
Interfaces
Both products offer Interfaces to Personio and Jira. In addition, Salesforce, Hubspot and SOAP can be connected to ZEP Professional. These connections are not possible for PACS.
Support
Both software providers have a personalised Customer support. Whether by telephone or e-mail, great importance is attached to rapid assistance. Personal contact is also a priority with both solutions.
Summary
At first glance, ZEP Professional and PACS appear to offer similar tools for project management and time recording. Both solutions follow a modular approach and offer a wide range of functions that can be customised to meet the individual needs of customers. The software offers an environment that combines various tasks such as customer management, resource planning, quotation and invoicing in one tool. The associated Smartphone app further increases flexibility. However, ZEP Professional particularly excels in the area of time recording and offers a comprehensive solution with customisable break regulations and bonuses, even for irregular working hours. In addition, ZEP Professional also outperforms PACS in areas such as ticket systems and Attendance recording.
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